Sworn Document Specialist

Jones Lang LaSalle

  • Tampa, FL
  • $65,000-75,000 per year
  • Permanent
  • Full-time
  • 23 days ago
JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.We are currently seeking a Sworn Documents Specialist to join our Project and Development Services (PDS) team on a Work Dynamics Financial Services account. Our team’s priorities are:
  • Thrilling and delivering strategic solutions to clients
  • Actively collaborating across all JLL platforms
  • Developing and inspiring our people
  • Supporting ambitions beyond the workplace
  • Applying new technology and data to achieve operational excellence and drive change
  • Growing our business as established leaders in the real estate marketplace
What the job involves:We are seeking a meticulous and detail-oriented Sworn Documents Specialist to join our dynamic team. In this crucial role, you will be the guardian of document integrity, expertly reviewing and managing documents that require client signatures. Your keen eye for detail and process-driven approach will ensure that each document is handled with precision, navigating the approval process seamlessly. You will play a pivotal role in verifying client statements, obtaining supporting documentation, and maintaining compliance with all relevant regulations.Being at the heart of the teamYou are accountable, collaborative and demonstrate enthusiasm for implementing innovative ideas in a team environment. You are organized, proactive and can think ahead to anticipate the needs of the team.As a Sworn Documents Specialist at JLL, you will:
  • Scrutinize documents with a fine-toothed comb, identifying required client signatures and ensuring accurate processing.
  • Determine the required signatures and outline the approval process for each document type.
  • Act as a sleuth, obtaining and meticulously verifying supporting documentation to authenticate client statements.
  • Shepherd documents through the review and approval process, ensuring they reach the signature stage without a hitch.
  • Serve as a compliance champion, ensuring all documents align perfectly with relevant requirements and regulations.
  • Bridge communication gaps between clients and internal teams, facilitating smooth document approval processes.
Education, Skills, and Experience
  • 3 – 5 practical experiences
  • Previous experience in document preparation or a similar field is preferred but not mandatory.
  • Ability to read real estate document and extract necessary information for document preparation preferred.
  • Strong written and verbal communication skills, with excellent customer service and presentation abilities.
  • Ability to think and work independently with moderate supervision, demonstrate initiative, and collaborate effectively with multiple individuals on various projects to meet assigned deadlines.
  • Detail-oriented, organized, and creative mindset, with a proactive and self-motivated attitude.
  • Proficiency with Microsoft Office Applications, including Word, Excel, and PowerPoint, Teams and Zoom.
  • Interest in the commercial real estate industry, property management, and gaining broad experience in various aspects of Commercial Real Estate.
Personalized benefits that support personal well-being and growth:JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
  • 401(k) plan with matching company contributions
  • Comprehensive Medical, Dental & Vision Care
  • Paid parental leave at 100% of salary
  • Paid Time Off and Company Holidays
  • Flexible and Remote Work Arrangements may be available
Join our team at JLL and be part of a company that takes pride in its collaborative culture, innovative mindset, and commitment to your career growth and wellbeing. Together, we can shape a brighter future for ourselves, our clients, and the world.Estimated total compensation for this position:65,000.00 – 75,000.00 USD per yearThe total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .Location:On-site –Chicago, IL, New York, NY, Plano, TX, Tampa, FLIf this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!Personalized benefits that support personal well-being and growth:JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:401(k) plan with matching company contributionsComprehensive Medical, Dental & Vision CarePaid parental leave at 100% of salaryPaid Time Off and Company HolidaysJLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy .Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
I want to work for JLL.Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.California Residents onlyIf you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.Accepting applications on an ongoing basis until candidate identified.

Jones Lang LaSalle