Hybrid Administrative and Communications Assistant

Cornell University

  • Ithaca, NY
  • Permanent
  • Full-time
  • 7 days ago
About The College of Agriculture and Life SciencesThe College of Agriculture and Life Sciences (CALS) at Cornell University is a leader in purpose-driven, interdisciplinary science and the university’s second-largest college. It focuses on research, education, and outreach to address global challenges. CALS emphasizes understanding complex systems, promoting access to nutritious food and a healthy environment, and supporting local communities for a prosperous future. By integrating multiple scientific disciplines, the college tackles issues of relevance locally, nationally, and globally.About Cornell’s Food Systems & Global ChangeCornell’s Food Systems & Global Change (FSGC) team, within the Department of Global Development, works to advance sustainable food systems that benefit both people and ecosystems. Their focus areas include sustainable agriculture, climate mitigation and adaptation, livestock systems, and promoting healthy, sustainable diets. The team provides research, analysis, and insights to inform decision-making at multiple levels. Through this work, FSGC supports global efforts to create more resilient and equitable food systems.The OpportunityThis position is within Cornell’s Department of Global Development, supporting Prof. Mario Herrero’s Food Systems & Global Change team. The Administrative and Communications Assistant will assist Prof. Herrero and the team with administrative, organizational, and communications tasks. Responsibilities include managing day-to-day operations and supporting team projects. The role ensures smooth functioning and effective communication for the group.This is a one-year term appointment, with renewal contingent upon continued funding, available work, and successful performance.Key Responsibilities
  • Manage Prof. Herrero’s calendar, appointments, and scheduling needs.
  • Track deliverables and deadlines, and help ensure timely responses to email inquiries.
  • Arrange travel for faculty, staff, visitors, and collaborators.
  • Process travel and other expenses in Concur.
  • Coordinate meetings for Prof. Herrero and the FSGC team.
  • Support core communications platforms, including LinkedIn and MailChimp. Help maintain the group’s website.
  • Develop visual materials, including PowerPoint presentations, when needed.
  • Liaise with the Cornell Chronicle and CALS Marketing & Communications.
  • Facilitate day-to-day communications and administrative activities for the team.
  • Collaborate with research staff, Project Manager, Financial Representative, and other Cornell personnel including the finance and administration team in the Department of Global Development.
  • Communicate professionally and diplomatically with internal and external stakeholders.
  • Handle sensitive and confidential information with discretion.
  • Prioritize and manage multiple tasks in a fast-paced, dynamic environment.
  • Support donor-funded projects and engage with a global network of collaborators and stakeholders.
What We NeedA resume and cover letter are required for further consideration.
  • High School Diploma with 2–4 years of relevant experience, or an equivalent combination of education and experience.
  • Demonstrated ability to develop and coordinate complex itineraries and scheduling requests.
  • Proven ability to manage multiple priorities successfully.
  • Ability to work independently and take initiative.
  • Strong organizational, planning, and detail-oriented skills.
  • Exceptional written and oral communication skills, with the ability to interact effectively at all levels in a proactive, customer-service environment.
  • Effective time management and attention to detail, with the ability to understand and apply departmental, College, and University policies as needed.
  • Ability to take ownership of tasks, meet deadlines, and complete projects efficiently.
  • Flexibility and resilience when plans, priorities or itineraries change.
  • Strong technology skills, including advanced proficiency with Microsoft Office Suite.
If you have all those things, great! We have a few more things that we would prefer you to have, but it’s ok if you don’t.
  • Experience supporting communications and familiarity with social media platforms, including LinkedIn and Mailchimp (preferred).
  • Experience using Concur or similar travel management systems.
  • Knowledge of Cornell University systems, policies, and procedures.
  • Interest in Food Systems.
  • Interest in collaborating with a global network of researchers, scientists, faculty, and other professionals.
This is a full-time (39 hours per week) endowed position located in Ithaca, NY, with the option of either being in person 5 days a week, or a hybrid schedule of 4 days on campus and 1 day remote. Standard hours are Monday through Friday, 9:00 a.m. to 5:00 p.m., with flexibility as needed. The final schedule will be established in coordination with the supervisor.Rewards and Benefits
  • This position is eligible for a limited hybrid work arrangement. Employees typically perform this role in the office 5 days a week, but the flexibility to be remote 1 day per week is available. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time.
  • Cornell receives national recognition as an award-winning workplace for our health, wellbeing, and sustainability.
  • Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits:
. * Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions:
  • Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. Learn more about our extensive educational benefits:
  • Follow this link to learn more about the Total Rewards of Working at Cornell:
.Visa sponsorship and relocation assistance is not available for this position.University Job Title: Administrative Asst IIIJob Family: AdministrationLevel: CPay Rate Type: HourlyPay Range: $24.30 - $26.15Remote Option Availability: HybridCompany: EndowedContact Name: Keionda LewisContact Email: kll98@cornell.eduJob Titles and Pay Ranges:Non-Union PositionsNoted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:Prior relevant work or industry experienceEducation level to the extent education is relevant to the positionUnique applicable skillsAcademic DisciplineTo learn more about Cornell’s non-union staff job titles and pay ranges, see .Union PositionsThe hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell’s union wages, see .Current Employees:If you currently work at Cornell University, please exit this website and log in to using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell.Online Submission Guidelines:Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by “dragging and dropping” them into the dropbox or by using the “upload” icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit on the HR website.Employment Assistance:For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email .If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell Office of Civil Rights at voice (607) 255-2242, or email at .Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing .Notice to Applicants:Please read the required Notice to Applicants statement by . This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.EEO Statement:Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of “... any person ... any study.” No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRRA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.2025-08-28

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