Executive Assistant - Hybrid

The EMMES Corporation

  • Rockville, MD
  • Permanent
  • Full-time
  • 2 days ago
Overview:Executive Assistant - HybridRockville, MDEmmes Group: Building a better future for us all.Emmes Group is transforming the future of clinical research, bringing the promise of new medical discovery closer within reach for patients. Emmes Group was founded as Emmes more than 47 years ago, becoming one of the primary clinical research providers to the US government before expanding into public-private partnerships and commercial biopharma. Emmes has built industry leading capabilities in cell and gene therapy, vaccines and infectious diseases, ophthalmology, rare diseases, and neuroscience.We believe the work we do will have a direct impact on patients’ lives and act accordingly. We strive to build a collaborative culture at the intersection of being a performance and people driven company. We’re looking for talented professionals eager to help advance clinical research as we work to embed innovation into the fabric of our company. If you share our motivations and passion in research, come join us!Primary PurposeThe Executive Assistant provides high-level administrative support to senior executives and reports directly to a Senior Executive Assistant. This role serves as a key liaison to other senior leadership teams, coordinates executive outreach and external relations efforts, and oversees a variety of special projects.The ideal candidate is proactive, resourceful, and thrives in a dynamic, global environment. They must demonstrate sound judgment in a range of situations, possess exceptional written and verbal communication skills, and exhibit strong organizational abilities. The Executive Assistant must be able to manage multiple priorities effectively while maintaining a high level of professionalism and discretion. Responsibilities:
  • Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
  • Sustain a daily calendar of meetings and events. Organize complex calendars and schedules; prioritizing and resolving any conflicts.
  • Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
  • Arrange travel and accommodations for Executives. Prepare expense reports.
  • Screen incoming contact requests; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
  • Draft and prepare correspondence for internal announcements, Executive meetings, and organizations that the Executive is involved.
  • Maintain corporate presentations/decks and files related to Executive activities.
  • Be responsive to emails/texts/phone calls, with contact outside normal business hours as needed.
  • Serve as a liaison to the Executive’s direct reports or staff seeking time with the Executive.
  • Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance.
  • Complete ad hoc projects as assigned - such as industry or charitable events.
Qualifications:
  • Bachelor's degree preferred.
  • 5+ years of related experience required in working in an Executive Assistant role supporting C-Level executives in a global environment.
  • Excellent verbal and written communication skills.
  • Excellent time management skills; proven ability to meet deadlines
  • Ability to use discretion, confidentiality, and good judgment to handle sensitive information.
  • Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
  • Ability to function well in a high-paced environment; performs additional duties as assigned by Executives.
  • Ability to work flexible hours as dictated by the needs of the Executive for projects and meetings.
  • Basic understanding of global business organizations, terminology and processes.
  • Ability to decipher priorities and make sound judgment calls when needed.
  • Perform duties at the highest level possible on a consistent basis.
  • Ability to interact with people of all levels in a confident, professional manner.
  • Collaborate with other Executive Assistants to continually assess and improve administrative service to Executives.
  • Dedication to meeting the expectations of Senior Executives by maintaining effective relationships with interested parties.
  • Ability to think outside of the box with a sense of urgency.
Why work at Emmes?At Emmes, your actions and hard work will have a direct impact on public health initiatives, both globally and in our local communities with opportunities for volunteerism through our Emmes Cares community engagement program. We offer a competitive benefits package focused on the health and needs of our growing workforce, including:
  • Flexible Approved Time Off
  • Tuition Reimbursement
  • 401k Retirement Plan
  • Maternal/Paternal Leave
  • Casual Dress Code & Work Environment
CONNECT WITH US!Follow us on Twitter - @EmmesCROFind us on LinkedIn - EmmesThe Emmes Company, LLC is an equal opportunity employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to disability or protected veteran status.#LI-Remote

The EMMES Corporation