Contracts Specialist
HG Solutions
- Sacramento, CA
- Permanent
- Full-time
- Job Location:
Sacramento, CA 95833Position Summary:
The EAP Department Assistant supports the Employee Assistance Program (EAP) and Behavioral Health business lines by coordinating provider contracts, managing internal documentation, and assisting with recruiting, credentialing, and program marketing. This role is critical to ensuring smooth operational workflows, timely communication with providers and clients, and compliance with internal processes. This is an onsite position requiring proactive coordination and attention to detail.Key Responsibilities:Maintain accurate documentation of fully executed provider and employer contracts in internal databasesAssist with preparing proposals and reference materials for customer and broker communicationsSupport development and distribution of marketing, promotional, and educational materialsCoordinate provider recruitment, credentialing, and re-credentialing processesRespond to inquiries from current and prospective providersExecute recruiting plans based on business needs and expansion goalsProcess weekly payment extracts and coordinate provider payments with Accounts PayableAssist with month-end finance summaries and invoice distributionSupport reporting activities including Schedule A and 5500 form submissionsCoordinate logistics for wellness fairs, employee orientations, and other onsite eventsMaintain adequate inventory of promotional materials for external accountsRecord and document communications and key activities in appropriate tracking systemsParticipate in continuous improvement initiatives and cross-team support effortsQualifications:High school diploma or equivalent requiredAt least 1 year of relevant experience in healthcare administration, provider services, or contract supportProficient in Microsoft Office Suite and familiar with data entry and CRM/contract systemsStrong organizational, communication, and critical thinking skillsAbility to manage multiple priorities in a fast-paced environmentMust be comfortable working onsite full-time and interacting with cross-functional teamsWork Environment:
This is a fully onsite position. Candidates must comply with facility access policies and health requirements.