HVAC Project Coordinator (New Construction)

Gillette Heating and Air

  • Spanish Fork, UT
  • $22.00-29.00 per hour
  • Permanent
  • Full-time
  • 10 hours ago
  • Apply easily
Join a Top-Rated HVAC Company - Gillette Heating and Air is Hiring an HVAC Project Coordinator!Location: Spanish ForkJob Type: Full-TimeCompensation: $22.00 to $29.00 an hour, depending on experienceLooking to grow your career with a company that truly values people, purpose, and performance? At Gillette Heating and Air, we don't just say we care - we show it. As Utah's only 7-time Carrier President's Award winner, we're proud of our reputation for quality service and team excellence. Now, we're looking for a sharp, organized HVAC Project Coordinator to help keep our operations running smoothly and customers happy.Why You'll Love Working Here:Award-Winning Company - 7x Carrier President's Award winnerGreat Reputation - Hundreds of 5-star Google reviews from loyal customersTeam-First Culture - Monthly breakfasts, team outings, holiday parties, and moreGrowth-Focused - We invest in your success with training, certifications, and internal promotionsWell-Rounded Benefits:Medical, dental, and vision insurance401(k) with 3.5% company matchPaid time off + 6 paid holidays"Employee of the Month" PTO bonusAbout the RoleThe HVAC Project Coordinator plays a key role in maintaining schedules, supporting communication between field and office teams, and ensuring accurate documentation and timely job closeouts. This role is ideal for someone who thrives in a fast-paced, service-driven environment and enjoys organizing details to support successful project execution.Key Responsibilities
  • Maintain and update construction team schedules
  • Act as liaison between field superintendents, contractors, and staff
  • Close out jobs in a timely manner with proper documentation
  • Monitor employee timesheets and assist with payroll submissions
  • Support inventory control by managing pick-tickets
  • Track and follow up on project-related tasks to ensure accountability
  • Assist in resolving scheduling or operational conflicts
  • Provide administrative support to the New Construction Manager
  • Attend weekly construction and office meetings
  • Participate in on-call rotations as assigned
Qualifications Required:
  • 1-2 years of experience in construction coordination, administration, or a related field
  • Strong organizational and time-management skills
  • Excellent written and verbal communication abilities
  • Proficiency in Microsoft Office Suite
  • High school diploma or GED equivalent
  • Strong attention to detail and accuracy
  • Ability to work independently and maintain confidentiality
Qualifications Preferred:
  • Experience with ServiceTitan
  • Familiarity with timesheet management
  • Background in construction, HVAC, electrical, or related trades
Ready to join a company where you're more than just a number?
Apply now and become part of a team that takes pride in doing things the right way, every time. customer service, admin, administrative, support, customer support, client support, client services, answering phones, receptionist, coordinator, dispatcher, csr, customer rep, green company, high tech, energy efficiency, scheduler, appointment generator

Gillette Heating and Air