Administrative Assistant to SLT

• Excellent health benefits plan, which includes medical, vision and dental options
• 401(k) with company match
• Company profit sharing plan
• Generous paid time-off and paid holidays
• Paid parental leave
• Company-paid mental health benefit through Headspace
• 2 free on-site fitness rooms
• Employee Assistance Program
• Employee Resource Groups
• Personal and professional development program

• Expense and account reconciliation

• Prepare and submit expense reports
• Prepare and route check requests
• Review/reconcile monthly expenses
• Schedule management assistance

• Assist the Executive Assistant to the CEO with calendar prioritization and scheduling (virtual and in-person)
• Assist in arranging Senior Leadership Team events such as dinners, golf outings and team events
• Communicate with the Senior Leadership Team to keep them well informed and on schedule
• Coordinates and manages special events

• Scheduling dates and sending invitations
• Providing logistical support, ordering supplies and materials
• Catering
• Consistently plans ahead, manages time effectively, coordinates project information and materials for easy accessibility and delegates responsibilities when appropriate
• Partner as needed to jointly manage initiatives, projects and meetings involving the Senior Leadership Team and Committee/Board-level activities
• Works with or provides confidential and sensitive information and exercises discretion concerning its dissemination
• General administrative and clerical tasks

• Assist with the preparation and dissemination of executive communications, reviewing and editing correspondence, presentations and videos
• Answer, screen, and route calls appropriately
• Maintain and update company-wide organizational charts for Senior Leadership Team
• Prepare reports, memos, letters, and transcribe notes
• Maintain an organized filing system of paper and electronic documents
• Monitor inventory and order office and meeting supplies
• Receive deliveries; sort and distribute incoming mail
• Prepare and coordinate documents for signatures as needed

• Travel coordination/manage travel Itineraries

• Arrange travel (airfare/lodging/transportation) including preparation of detailed itineraries
• Coordinate travel and accommodations for visitor/guests
• Special projects and duties as assigned
• Convention assistance
• Personal/professional development

• Five years of administrative experience is required
• Strong interpersonal skills; ability to work collaboratively and build cross-functional relationships with key members across the organization
• Commitment to excellence - perform duties at the highest level possible on a consistent basis
• Develop and sustain a level of professionalism among staff and clientele
• Friendly and professional demeanor
• Sound judgement and decision-making abilities
• Must demonstrate solution-oriented approach
• Advanced organization skills and attention to detail
• Highest level of integrity to manage confidential information
• Proven ability to thrive in a fast-paced environment, with high tolerance for ambiguity and complexity
• Advanced proficiency in Microsoft Office products and other relevant software.
• Excellent verbal and written communication skills
• Willingness to learn and acquire new skills; Committed to continuous improvement.
• Ability to work independently
• Associates Degree Preferred

• This position functions in a fast-paced, high pressure corporate office environment with adherence to SERVPRO® operating guidelines and standards.
• This position requires most of the workday being spent sitting (or standing) at a desk. During certain times of year, there may be a need to lift boxes weighing up to 25 pounds.
• Standard working hours based on a minimum 40-hour Monday – Friday work week however some work on weekends may be required to complete assigned tasks and projects on schedule.

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