Accounts Payable Coordinator - Full Time

• High School Diploma or equivalent.

• Accounts Payable processing in a business environment experience required.
• Knowledge of bank reconciliation's, journal entries, purchase order systems.
• Ability to work in a fast paced, high volume environment.
• Working knowledge of Excel and Internet required.

• Previous experience in a Hospital environment preferred.
• Ability to communicate well with a variety of both internal and external personnel.

• Ensures the proper payment of invoices. Maintains accurate account payables records.
• Ensures that invoices received are matched with the purchase order and the receiving document.
• Ensures non-purchase order invoices are properly approved and coded prior to processing.
• Audits the purchase order against the invoice and packing documents to ensure that price, quality and terms are the same on each.
• In accounting software, forwards documents to department designee for audit, approvals and coding.
• Open incoming AP mail, stamp and scan invoices electronically.
• In accounting software, verifies invoice is stamped with correct department number, and appropriate account number.
• Keys invoices into computerized accounts payable system.
• Files documents in unpaid invoice file by vendor.
• Upload a/p date accurately for non-purchase order items.
• Process credit memos and follow up with vendors on any payment discrepancies.
• Clear checks in a/p system using upload.
• Validate the ap check cleared amounts monthly in non-updated mode and match to bank statement before processing in close in update mode.
• Process all payments including ACH, Wires and auto withdrawals via a/p system including sending the bank ACH via on line bank.
• Verify all vendor information and ensure W9 information is correctly entered prior to payment-all payments to service vendors are subject to 1099 reporting.

• Processes check requests.
• Processes checks from start to finish and always obtains a second signature.
• Provide the Accountants with checks and support for matching and match as requested.
• Files paid invoices to check appropriately.
• Prepares manual check when appropriate.
• Follow internal control, current policies and practices including pulling prior check run register for each check run for admin review prior to signing check runs.

• Answers and directs phone calls in a professional manner in regards to transferring of calls, taking messages, or follow up and returning calls.
• Demonstrates professional phone etiquette.
• Uses good organizational and multi-tasking skills.

• NO STATE INCOME TAX
• Hometown Health Medical, EyeMed Vision, Guardian Dental and Flexible Spending Account.
• Vanguard 401(k) with match.
• Employer paid Care Flight Membership for your household (full-time employees) (A Division of REMSA).
• Employer Paid Basic Life and AD&D insurance.
• Unum Supplemental Insurance (Critical Illness, Accident, Short Term & Long Term Disability).
• Earned Time Off, Sick Leave and Paid Holidays.
• Nevada 529 College Fund.
• Unum Employee Assistance Program.
• Employer paid Credit monitoring and Identity Theft Program through CyberScout.
• Tuition Reimbursement, Clinical Ladder* & HRSA Loan Repayment Program* (*for qualifying positions).
• Priority Childcare Enrollment with the Boys and Girls Club of Western NV for ages 9 months+.
• Paid Volunteer Hours for staff to help in the community.
• and More...

Carson Valley Medical Center