Document Management Technician (Victim Witness)
CACI International
- Honolulu, HI
- Permanent
- Full-time
- * *
- Work directly with fact witnesses, provide assistance and support to ensure appearance for court, pre-trial conferences, and grand jury.
- Receive visitors, field phone calls, questions and other inquiries from fact witnesses seeking information pertaining to court, pre-trial conferences, grand jury appearances and expense reimbursement.
- Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements. Initiate contact/notify fact witnesses concerning travel arrangements, appearance date/time, and determine any special circumstances or needs of the fact witness.
- Use judgment to determine when AUSA should be notified of special circumstances or needs of fact witnesses.
- Confer with AUSA concerning fact witness appearance and special circumstances regarding witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses).
- Complete and submit proper documentation for special authorizations and obtain prior approval before proceeding with travel arrangements.
- Prior to fact witness' appearance, ensure all travel documents and appearance date and time have been provided to witness.
- Make necessary arrangements for fact witness travel and lodging according to Department of Justice and USAO policies and procedures.
- Meet with fact witnesses upon arrival to designated hearing or pre-trial conference, offer and perform courtroom orientation, accompany witness to court, ensure a safe waiting area is available, and collect necessary documentation and signatures for fact witness reimbursement documents.
- Prepare and submit documentation for fact witness reimbursement, i.e. witness vouchers and other required documentation for fact witnesses.
- Furnish requested information concerning pending and completed fact witness vouchers.
- Gather required documentation and reconcile Government Travel Accounts, obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary.
- Complete variable aspects of recurring documents in conformance with the rules governing their style and format.
- Compose original letters that do not require legal interpretations, but require a good working knowledge of legal procedures and specialized terminology relevant to fact witness laws and regulations.
- Perform general office procedures pertaining to fact witness management, including, but not limited to: establish and maintain a variety of fact witness files, documents and databases; assemble documents and other information for fact witness file material and retention in accordance with established procedures and Department of Justice regulations; if requested, establish and maintain calendar and/or database of active and pending fact witness appearances; track hearings, trial dates, grand jury and scheduling conferences; perform other administrative and logistical fact witness management related duties as required/assigned.
- Under the direction of Task Supervisor or Document Management Analyst, performs the following tasks while complying with established procedures for: filing, retrieving, and copying case file materials; creating witness binders; preparing deposition and trial exhibits; entering data on-line to case files and other databases; proofreading, editing, correcting OCR'd text files; retrieving and blowing back documents and digital image media; tabbing, numbering, labeling, assembling documents; filling out log sheets and reporting on task progress; and performing quality control on the work of peers in all of these areas.
- Prepares documents for image scanning; performs other document collection related activities, including document screening, and labeling of files to be scanned.
- Performs simple database searches.
- Ability to perform detailed work consistently, accurately, and under pressure extremely important.
- Must be able to read and follow instructions.
- Must be able to understand task, task objectives, and the context of the task in the litigation support effort as a whole.
- Must take the initiative to ask questions when necessary to complete task correctly (e.g. where instructions are not explicit or appear to be contrary to the task objective).
- Must have typing/keyboarding skills and good communication skills.
- Must be knowledgeable user of the Government's office and network environment, including but not limited to, word processing, database, spreadsheet, imaging, and telecommunications systems.
- DOJ MBI must be obtainable (US Citizenship required).
- Ability to work in a deadline-driven, fast-paced environment.
- Excellent attention to detail and ability to perform tasks accurately and quickly.
- Customer-focused, congenial, professional attitude for working on-site with government clients.
- Undergraduate degree preferred. Litigation support experience valued.