Manager of Finance & Operations
LaVoieHealthScience
- Boston, MA
- Permanent
- Full-time
- 401(k)
- 401(k) matching
- Competitive salary
- Dental insurance
- Opportunity for advancement
- Profit sharing
- Training & development
BostonLaVoieHealthScience (LHS) is a leading strategic communications and investor relations agency serving health and science innovators worldwide. For more than two decades, we’ve partnered with companies across biotech, pharma, medical devices, and healthcare services to advance corporate, clinical, and investor milestones. As LHS continues to grow, we are seeking a hands-on Manager of Finance & Operations to oversee the agency’s accounting, financial processes, and day-to-day business operations.This is a highly tactical role suited for someone who enjoys being close to the numbers while also ensuring smooth day-to-day operations. The position may be structured as a full-time hire or a contract engagement, depending on the candidate’s experience and availability.Primary Responsibilities:Finance
- Manage daily accounting functions including accounts payable, accounts receivable, reconciliations, and general ledger.
- Prepare monthly financial statements (P&L, balance sheet, cash flow) and provide reporting to the CEO.
- Handle client invoicing, billing, and collections to ensure accuracy and timeliness.
- Oversee payroll processing, expense reimbursements, and benefits-related transactions.
- Monitor cash flow, track budgets, and flag variances for leadership review.
- Liaise with external accounting/tax advisors for quarterly and annual filings.
- Support budgeting and forecasting processes, providing data and insights as needed.
- Maintain financial systems, ensuring accurate record-keeping in QuickBooks and Excel.
- Manage vendor relationships, contracts, and office services.
- Support HR processes including onboarding, payroll inputs, and benefits administration.
- Oversee insurance renewals, compliance documentation, and liaise with external advisors.
- Identify and implement process improvements to enhance efficiency across finance and operations.
- Provide operational support to leadership and staff, ensuring a smooth day-to-day working environment.
- 5–7 years of accounting/finance experience, ideally in a professional services or agency environment, with exposure to operations.
- Bachelor’s degree in accounting, finance, business, or related field required.
- Proficiency in QuickBooks and Excel; experience with payroll/HR systems a plus.
- Highly organized and detail-oriented with strong problem-solving skills.
- Comfortable working independently while also collaborating with leadership and staff.
- Flexible, entrepreneurial mindset with a willingness to wear multiple hats.
- Available for either full-time employment or a contract arrangement.