Office Coordinator, Houston
Perfecto Staffing
- Houston, TX
- Permanent
- Full-time
- WE ARE OBSESSED WITH BRANDS: We live for brands and are fanatical about their success.
- WE THINK BEYOND THE BOX: We explore new ideas and discover creative solutions. We think openly about how to serve brands and solve problems.
- WE DON'T GIVE UP: No one expected this to be easy. We are resilient we dig in and keep going.
- WE SPEAK UP: Every person here has an obligation to question norms, voice concerns, and offer their perspective.
- WE WORK TOGETHER: We work with integrity and respect, ask for help, and extend the same help to others.
- WE ARE HUMAN: Our people are our biggest strength. We have fun and make real connections with one another and with the brands we serve.
- Effective Front Desk Coverage
- Daily maintenance / cleanliness and order of all common areas: kitchen / coffee bar (including monitoring the age of product for food safety issues as well as maintaining the interior and exterior of all appliances), dishes, conference rooms, front desk space, welcome area, lounge spaces, offices, printer / supply areas, storage spaces, workstations, etc. (ensuring all workstations are equipped with all equipment necessary for employees to work on a daily basis)
- Restock all office supplies for Suite 220 & Suite 225 with necessary items throughout the workday / daily
- Ensure Omair's personal supplies are restocked
- General Office Help: preparing coffee, print jobs, etc.
- Keep inventory / purchase of all kitchen and office supplies (with budget in mind)
- Ensure the office is decorated to match the season and the decorations are taken down in a timely manner and stored appropriately
- Ensure all plants are taken care of (indoors and outdoors)
- Occasional errands
- Check mail, disposition as needed, such as scan / email or distribute
- Coordination / Delivery / Set up and breakdown for office lunches
- Coordinate / Organize / Setup and breakdown of office functions and circulate invites via Slack / Outlook calendar
- Serve as liaison and coordinator for any office IT / networking issues
- Greet guests, ensure they have what they need, offer beverages and direct them appropriately as they arrive
- Ensure expense reports are submitted timely by the 5th of the month following all for purchases in the prior month
- Prepare and send monthly office budget by 1st day of each month
- Interface with Cannon Building Management to ensure smooth operation of office / maintenance / any necessary repairs
- Schedule porter with Cannon Building Management in advance of leave
- Handle conference room booking requests in-office and Cannon
- Displays good judgement and reasoning
- Demonstrates professional, respectful, happy demeanor approach in everyday tasks and interactions
- Proactiveness / Attention to detail
- Adapt quickly to new assignments / quickly respond to requests
- Maintain Confidentiality and handle sensitive information
- High Attention to Detail and Organization
- Ability to multitask and prioritize tasks
- Excellent organizational, time management, and problem solving skills
- Laptop to remain secured in office at all times (lunch breaks, holidays, and at the end of every day/weekends)
- Enter time accurately by using the clock-in / clock-out functionality in Workday via laptop daily clock in to start your work day, clock out/in for lunch and clock out at the end of each work day.
- Submit time by Friday at 5 pm every week
- Ability to work independently and complete tasks in a timely manner
- Meeting / Event assistance as needed
- Must be comfortable with standing for longer periods of time
- Frequently move boxes weighing up to 25 pounds across the office for various needs