Contracts & Commissions Administrative Assistant

Baird & Warner

  • Chicago, IL
  • $35,000-45,000 per year
  • Permanent
  • Full-time
  • 9 days ago
  • Apply easily
About Baird & Warner Real EstateOver the last decade, Baird & Warner was named a Chicago Tribune Top Workplace eight times in a row. But we didn’t get there by accident — behind every great company is a culture created by the professionals who work there. Throughout our rich history, one thing has remained true: we believe that when you give people the support they need, amazing things can happen. That’s why at Baird & Warner we empower you to be independent, to grow in your career, to do the right thing by your colleagues and your community, and to have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose — making it easier for homebuyers and sellers to realize their real estate dreams.Job SummaryWe are seeking a detail-oriented and proactive Contracts & Commissions Administrative Assistant to join our team. This role plays a critical part in supporting our Contracts, Escrow, and Commissions processes, ensuring accuracy, timeliness, and smooth communication across departments.Key Responsibilities:Escrow & Transactions Support
  • Manage all escrow-related tasks, including mass postings, cancels, and escrow check dashboards.
  • Verify daily check dashboard against bank deposits.
  • Assist with outgoing relocation processing as needed.
  • Handle Dotloop email reviews for sorting and assigning.
  • Rental Data entry
  • Ordering Signs down for listings.
  • Hot sheet mailings
Commissions & Payments
  • Process miscellaneous payments (reimbursements, etc.).
  • Confirm checks have been cashed and provide assistance with check-related questions. (stop payments/ reissues.)
  • Prepare and balance reports for Accounting, ensuring all required checks are listed and delivered for scanning.
  • Coordinate bulk wires and mailing of checks.
Administrative Operations
  • Manage incoming and outgoing mail, including FedEx packages.
  • Answer phones and assist with agent/staff inquiries in a timely, professional manner.
  • Support internal teams with check help, stop payments, and payment confirmations.
Skills & Qualifications
  • Strong attention to detail and organizational skills.
  • Ability to manage multiple priorities and deadlines.
  • Proficiency with spreadsheets, reporting, and math calculations.
  • Comfort with handling sensitive financial data with confidentiality.
  • Prior experience in escrow, commissions, real estate, or administrative operations preferred.
  • Strong communication and problem-solving skills
What We Offer
  • A supportive and collaborative team environment.
  • Opportunities for professional growth in real estate operations and finance.
  • Competitive compensation and benefits package.
Salary Range:$35,000-$45,000BenefitsMedical, dental, vision, PTO, VTO

Baird & Warner