Corporate Operations Administrator - ADH

• Provide day-to-day administrative support to the President, including calendaring, HR routing, approvals, and meeting coordination.
• Monitor and route documents requiring executive signatures and notarization; archive signed records.
• Assist with preparing board materials, data summaries, and presentation support.
• Coordinate spot bonus submissions, CPARS evaluations, and project dashboard updates to ensure leadership visibility.
• Populate and maintain executive-level operational dashboards with key performance metrics to support strategic decision-making and operational awareness.

• Act as a liaison between executive leadership and internal departments to ensure communication, compliance, and document consistency.
• Independently manage cross-functional tracking of strategic planning deliverables, Support strategic planning meetings, tracking deliverables, and ensuring follow-up actions are completed.
• Manage company intranet permissions and libraries; support SharePoint migrations and interdepartmental file access consistency.
• Coordinate and maintain the directory of corporate operations procedures, SOPs, and business information sheets.

• Compile and submit SBA documentation for certifications (8(a), HUBZone, Mentor-Protégé, Disadvantaged Business Enterprise) and maintain tracking systems.
• Maintain SAM.gov and DSBS profiles for subsidiaries and Joint Ventures; monitor rule changes and ensure timely renewals.
• Review SBA submission materials for accuracy and completeness; manage updates related to SBA regulation changes.
• Assist in Joint Venture addendum tracking and formation workflows using CRM systems.

• Prepare and respond to business and professional licensing requests and renewal requirements.
• Ensure accurate screening and filing for new project licenses across departments.
• Maintain documentation of executed agreements, NDAs, teaming agreements, and conflict lists.
• Monitor lease and office space agreements for accuracy and deadlines.

• Support corporate reporting initiatives, including census surveys, property tax forms, and discovery questionnaires.
• Maintain compliance records related to CPARS evaluations, past performance logs, and strategic data insights.
• Assist with document formatting and content review of interdepartmental training and SOP materials.
• Ensure all critical operational data is accurately entered, organized, and visible in internal systems and dashboards to support executive leadership in making informed business decisions.

• Attend events committee meetings; take notes, manage agendas, and follow up on action items.
• Support planning of strategic internal events, including employee awards and executive meetings.
• Arrange travel for conferences, meetings, and leadership functions.

• Bachelor’s degree in Business Administration, Business Management, Finance, or related field.

• Experience may be substituted for education on a 1:1 basis.
• Two (2) years or more of experience with supporting multiple subsidiaries/companies across multiple states and time zones.
• Knowledge of Small Business Administration (SBA), 8(a), Disadvantaged Business Enterprise (DBE), HUBZone, Mentor-Protégé, and Joint Ventures.
• Proficient in Microsoft Office, SharePoint, and document management systems.
• Valid driver’s license with a clean driving record and the ability to drive company vehicles.
• Ability to pass a pre-employment background check and drug screening.
• Ability to pass a background check for Federal Agencies.

• Two (2) years of experience supporting executives or working in compliance operations.
• Experience and knowledge of Alaska Native cultures.

• Policy & Process Alignment – Ability to interpret and support company policies and procedures while collaborating effectively with cross-functional teams.
• Communication, Verbal & Written – Ability to communicate effectively with employees and all levels of management using both spoken and written word.
• Time Management – Ability to organize and complete work within given deadlines while balancing multiple priorities in a fast-paced environment.
• Flexibility – Willingness to adapt to changing job duties and evolving scopes of work.
• Initiative – Detail-oriented, analytical self-starter who requires minimal supervision and proactively manages priorities and action plans.
• Attention to Detail – Ability to perform work accurately and thoroughly.
• Judgment – Ability to make sound, timely decisions and exercise discretion and professionalism.
• Problem Solving – Ability to synthesize complex or diverse information and resolve issues effectively and efficiently.
• Quality Focus – Commitment to continuous improvement and promoting accuracy, thoroughness, and excellence in outcomes.
• Interdepartmental Coordination – Strong ability to integrate and coordinate interdepartmental initiatives and track executive-level workflows.
• Safety Awareness – Actively promotes and adheres to safety and security procedures while using equipment and materials properly.

Ahtna