Make a high-impact difference behind the scenes of a booming B2B marketing agency.We’re collaborating with a woman-founded and led remote marketing agency supporting B2B industrial and commercial clients with world-class strategy, content, and HubSpot implementation. They’re a Platinum HubSpot Partner with an agile team that believes in balance, excellence, and integrity. With a full pipeline and big momentum, they’re looking for a trusted right hand to help streamline operations, protect time, and drive efficiencies.YOUR MISSIONAs the Executive Assistant to the founder, you won’t just keep the trains running - you’ll help lay the tracks. You’ll handle calendar management, email triage, travel planning, light personal admin, and ensure things run smoothly.This is a full-time, remote position for someone in the Eastern Time Zone (or available 8AM–5PM ET). We’re open to W2 employment and offer full benefits.WHAT’S IN IT FOR YOUFull ownership of executive support and workflow optimizationRemote-first role with a values-driven, all-female teamHealth insurance with 80% employee premium covered401k with company contributionPaid holidays + company-wide closure between Christmas and New YearWHAT YOU’RE GETTING INTOExecutive SupportManage the founder’s schedule with intention — protecting deep work time and eliminating bottlenecksTriage email, follow up with contacts, and draft responses that sound just like herSeamlessly coordinate complex travel (flights, hotels, loyalty programs, preferences — all of it)Act as a first line of communication: prioritize urgency, filter distractions, and anticipate needsServe as a thought partner — a trusted ear who listens, offers insight, and can handle sensitive conversationsOperations & ProjectsKeep the wheels turning across business and personal projects (agency launches, vendor outreach, etc.)Spot inefficiencies, suggest tools, and implement simple systems to improve team workflowsCoordinate with internal leads to take client communication and admin off the founder’s plateSystems & AdminOrganize and maintain digital files, folders, and shared drives for easy access and long-term clarityAssist with light finance tasks — invoicing, time tracking, monthly expense reportsSupport tool and platform management (account access, renewals, permissions, integrations)Help document internal processes and maintain living SOPs and knowledge basesKeep recurring tasks on track with checklists, reminders, and a bias for systems over memoryTeam & CulturePlan thoughtful celebrations: team birthdays, milestones, care packages, and giftsCoordinate remote and in-person team events — from virtual retreats to local meetupsSupport hiring logistics: draft job postings, schedule interviews, create onboarding checklistsMaintain an internal culture of clarity by keeping team documentation up to dateWHO YOU AREYou’re an experienced EA (5+ years) who’s supported fast-paced founders or executives beforeYou’re organized, assertive, and two steps ahead. The type who notices when a Zoom day has no breaks and course-corrects itYou’re digitally fluent with tools like Google Workspace, HubSpot, Teamwork, Slack or TeamsYou have excellent written communication - your emails are polished, warm, and on-brandYou’re comfortable balancing personal and professional support and don’t mind handling tasks like travel bookings, landlord comms, or ice cream pitch emailsYou value discretion, initiative, and ownershipBonus: Familiarity with marketing agency environments or B2B industriesWHAT SUCCESS LOOKS LIKE30 Days: You’ve taken over the calendar, drafted emails, and are managing the founder’s daily flow60 Days: You’re coordinating cross-functional projects, handling logistics, and pre-empting roadblocks90 Days: You’re optimizing systems, protecting the founder’s time, and serving as her strategic right-handAre you ready to make a real difference and thrive in a role where no two days are the same?Apply now and become an integral part of the founder’s success story.
