Executive Assistant to the CEO

Families and Youth Inc

  • Las Cruces, NM
  • $55,000-66,550 per year
  • Permanent
  • Full-time
  • 1 month ago
  • Apply easily
Executive Assistant to the CEOFamilies & Youth Innovations Plus (FYI+)Position: Full-TimeSalary: $55,000.00 - $66,550.00 annually (3 levels based on experience and education)FLSA Status: Salaried/ExemptReports To: Chief Executive OfficerDepartment: AdministrationThe Executive Assistant reports directly to the CEO, provides executive support in a one-on-one working relationship and serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.The Executive Assistant must be creative and enjoy working within an environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.What You'll Do:Executive Support
  • Complete a broad variety of administrative tasks that facilitate the CEO's ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and managing an active calendar of appointments.
  • Keeping the CEO well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated.
  • Communicates directly, and on behalf of the CEO, with board members, donors, community partners, elected officials, and others, on matters related to CEO's programmatic initiatives.
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the
  • CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response, exercising judgment to reflect CEO's style and organization policy.
  • Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the CEO, some of which may have organizational impact.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
Board Support and Liaison
  • Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of the Board Secretary. Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters.
  • Maintains discretion and confidentiality in relationships with all board members
Senior Management Liaison
  • Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings
  • Assists in coordinating the agenda of senior management team meetings and off-sites
  • Facilitates cross-divisional coordination of messaging and plans
  • Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides a "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team.
  • Completes projects by assigning work to appropriate staff, including the Executive Team, on behalf of the CEO.
Communications, Partnerships, and Outreach
  • Work with the Executive Team to coordinate the CEO's outreach activities. Follow up on contacts made by the CEO and support the cultivation of ongoing relationships.
  • Ensures that the CEO's bio is kept updated and responds to requests for materials regarding the CEO and the organization in general
  • Completes critical aspects of deliverables with a hands-on approach, including drafting written communications to external stakeholders and acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.
Qualifications
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors
  • Expert level written and verbal communication skills
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability
  • Emotional maturity
  • Highly resourceful team-player, with the ability to also be extremely effective independently
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of service and response
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
  • Forward looking thinker, who actively seeks opportunities and proposes solutions
What You Need:
  • Bachelor's degree required
  • Strong work tenure: five or more years of experience supporting C-Level Executives, preferably in a non-profit organization
  • Experience and interest in internal and external communications, partnership development, and fundraising
  • Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and Social Media web platforms.
Compensation & Benefits:
  • Competitive salary commensurate with experience, comprehensive benefits package, professional development opportunities.
  • Benefits Compensation include health, dental, life insurance, short term and long term disability, supplement plans
  • 403(b), PTO, and 14 paid holidays

Families and Youth Inc