Administrative Assistant 1, University Programs
- Idaho Falls, ID
- $17.25 per hour
- Permanent
- Full-time
Idaho FallsInstitution InformationIdaho State University, established in 1901, is a Carnegie-classified doctoral research and teaching institution, with a culture built on trust, compassion, stability, and hope. ISU serves over 12,000 students in Pocatello, Meridian, Twin Falls, and Idaho Falls. Students and faculty at ISU are leading the way in cutting-edge research and innovative solutions. We are proud to offer exceptional academics nestled in the grand, natural beauty of the West. We invite you to apply to be a part of our University community!Job DescriptionTo perform a wide variety of secretarial support functions; apply detailed program knowledge in developing and/or maintaining program records systems and/or in collecting information, preparing reports and providing liaison between management, other organizational units, and external customers; perform related work.The Administrative Assistant for the Idaho State University Idaho Falls Campus, is the first point of contact for a diverse group of customers. This role is essential for creating a welcoming and professional atmosphere by greeting walk-in visitors and answering phone calls, directing customers to the right information, and supporting general office operations.Key ResponsibilitiesCampus Support and Administrative Duties (70%)
- Maintain office equipment and order supplies.
- Support purchasing and reconciliation processes for multiple campus units.
- Help with reserving classrooms and meeting rooms.
- Assist with new hire processes and packets.
- Provide backup support for the Student Services Help Desk and ISU Idaho Falls Testing Center.
- Support campus leadership with events, marketing, and promotion.
- Compile data for various reports.
- Assist with setting up and tracking campus badges & keys.
- Administer campus email listservs.
- Help manage and track campus office assignments and facility usage.Administrative Functions for ISU Idaho Falls CMESIC/University Partnership Building (30%)
- Assist with managing training profiles and assigning facility and lab-specific training.
- Schedule facility walkthroughs.
- Support with setting up facility badges.
- Administer the facility listserv for emails.
- Help manage and track campus office assignments and facility usage.
- Act as the point of contact for reservations and setup of conference rooms, the gallery, and the auditorium.
- Assist with building events, planning, logistics and execution of events.
- Support with procuring necessary safety and lab supplies.
- Maintain electronic files.
- Take meeting minutes as needed.
- The ability to work a regular schedule consistent with the needs of the university is an essential function of this position.
- All other reasonable duties as assigned.Minimum QualificationsGood knowledge of:- Office support functions including word processing, filing, composing a variety of business documents and reception.- Gathering and compiling data.- Balancing and coordinating a workload for multiple projects.Specialty Items - Some positions at ISU may require one or all of the following:Good knowledge of:- Medical terminology and medical documents and the general benefits of Medicaid, Medicare and major insurance companies.Experience:- Interpreting, applying, and explaining complex information.
Additional InformationISU minimum for this classification is $17.25/hour. Benefits include comprehensive health, dental, and vision; life insurance; disability plan; employee assistance program (EAP); excellent retirement options and company contribution; and generous paid time off/sick leave accrual. To be considered for this opportunity, apply on or before September 7, 2025. All offers of employment are conditional pending the successful completion of a background investigation, provided by HireRight.Note: Thank you for your interest in positions at Idaho State University. Once you have applied, the most updated information on the status of your application can be found by logging into your profile and reviewing your status. For answers to additional questions, please review our .Posting Number: req2574
Type: Working 12 months per year
Position: Classified Staff
Division: Office Of Academic AffairsIdaho State University is an Equal Employment Opportunity employer, including Veterans and individuals with disabilities.The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinator@dhr.idaho.gov.Preference may be given to veterans who qualify under state and federal laws and regulations.