IES Section Administrator

Princeton University

  • Princeton, NJ
  • $69,000-82,000 per year
  • Permanent
  • Full-time
  • 23 hours ago
Overview:This IES Section Administrator manages the logistical and administrative affairs of the International Economics section (IES) under the Department of Economics.This role includes faculty support, event planning (including larger lectures and weekly seminars/workshops), hiring/onboarding of pre-docs, postdoctoral research assistants, and visitors from outside institutions. This role also includes supervising/backing up the IES financial assistant (approving bi-weekly time sheets). The incumbent will also be responsible for updating the IES website events and directory pages. Responsibilities:Event/conference planning:
  • Weekly IES Trade seminars, Student Trade Workshops, IES summer workshop, annual Graham Lecture. This includes scheduling the events, arranging airfare and hotel accommodations for guests, organizing lunches/dinners, and promoting events to the department.
People Management:
  • Oversee IES Financial Assistant: Monitor duties of IES Financial Assistant whose primary responsibility is to prepare reimbursements for IES faculty and visitors. Assign projects to the IES Financial Assistant and monitor progress to ensure their completion in a timely manner. Approve bi-weekly hours of financial assistant in TAM.
  • Hire, onboard, and assist Senior Research Specialists, Postdocs, and IES faculty visitors. Work with HR to create job postings for these roles and assist IES faculty with the interview/hiring process. Create and send official invitations to potential short-term visitors to the IES listing terms of visit and honorarium payment. Assist short-term visitors with travel and hotel accommodation for visitors and families if they accompany the visitors to Princeton.
Financial duties:
  • Review and approve Concur expense reimbursements and department purchases prepared by IES Financial Assistant. Review monthly IES statements and collaborate with department finance manager if any questions arise. Prepare and review quarterly and annual reports.
Opportunities and Summer Workshop:
  • Work with web developers to enhance IES web pages as needed. Work with graduate students who need to access data for their research from overseas entities. This entails working with the contracts manager in Procurement Services who reviews the contract between Princeton and the overseas entity to ensure accuracy and timely payment for services rendered.
Faculty assistance:
  • Assist IES faculty as needed, including coursework and graduate student job market letters.
Qualifications:Essential Qualifications:
  • Bachelor's degree or equivalent
  • 3+ years of related work experience
  • Excellent judgment, diplomacy, and discretion necessary in handling confidential and sensitive materials
  • Strong organizational skills; attention to detail; excellent communication skills (oral and written); excellent editing and proofreading skills; accuracy and dependability
  • Excellent interpersonal skills
  • Ability to establish priorities, work with minimal supervision, work well under pressure, work on numerous projects at once, anticipate demands and meet deadlines
  • Ability to be flexible in an ever-changing, fast-paced environment
  • Working knowledge of MS Office (Word, PowerPoint, Excel, Access) and WordPress content management system
Preferred Qualifications:
  • Knowledge of Princeton's Information Warehouse, Prime Financials, and other University systems
Princeton University is an and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.The University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's qualifications, work experience, education/training, key skills, market, collective bargaining agreements as applicable, and organizational considerations when extending an offer. The posted salary range represents the University's good faith and reasonable estimate for a full-time position; salaries for part-time positions are pro-rated accordingly.If the salary range on the posted position shows an hourly rate, this is the baseline; the actual hourly rate may be higher, depending on the position and factors listed above.The University also offers a comprehensive benefit program to eligible employees. Please see this for more information. Standard Weekly Hours: 36.25 Eligible for Overtime: No Benefits Eligible: Yes Probationary Period: 180 days Essential Services Personnel (see policy for detail): No Physical Capacity Exam Required: No Valid Driver’s License Required: No Experience Level: Associate : #LI-CN1 Salary Range: $69,000 to $82,000

Princeton University