Administrative Assistant

Pettis Webber Pacific P.S.

  • Vancouver, WA
  • Permanent
  • Full-time
  • 24 days ago
  • Apply easily
We're looking for a reliable, detail-oriented, and professional Administrative Assistant to support our team and ensure the day-to-day operations of the office run smoothly. This position is ideal for someone with strong customer service or office experience who enjoys working with people, thrives in a fast-paced environment, and is interested in supporting meaningful work.In this role, you'll be responsible for providing front-end support to clients, coordinating internal procedures, and helping maintain a high standard of organization across our systems. You'll serve as a key point of contact for callers and guests, assist with scheduling and administrative workflows, and be part of a team that values accountability, kindness, and professionalism.This position may also be a great fit for someone interested in developing into a Legal Secretary or legal administrative role over time.Responsibilities:
  • Answer incoming calls, direct them appropriately, and take clear, detailed messages
  • Greet clients and visitors and maintain a welcoming reception area
  • Track and document internal procedures and client-related tasks in real time
  • Maintain, organize, and scan files and records in accordance with internal protocols
  • Support scheduling of appointments, calls, meetings, and internal calendar management
  • Provide backup coverage for the receptionist and other administrative team members
  • Assist with ordering supplies, preparing for team events, and supporting marketing or community outreach efforts
  • Perform other administrative duties to support the legal and operations teams as needed
Qualifications:
  • Business attire
  • High school diploma or equivalent required; some college or relevant experience preferred
  • Minimum of 1 year of administrative assistant or customer service experience
  • Professional demeanor and business attire required
  • Excellent communication skills, both written and verbal, including strong grammar and spelling
  • Organized, reliable, and able to multitask under deadlines
  • Strong working knowledge of Microsoft Office and ability to learn new systems quickly
  • Must be able to lift up to 25 pounds from the floor to overhead
  • Valid driver’s license and auto insurance required
  • Friendly, adaptable, and team-oriented, with a desire to support others and keep things running smoothly
About Company:
Our Firm's Mission: Empowering people to live with greater joy and freedom from fear as they ageOur Firm’s Vision: Bring more life to the world through estate planning and educationOur Firm’s core values: We value truth above all else. We believe vulnerability is power. Mistakes are lessons gifted to us for progress, and authenticity is gold. We always strive to do our best. We create, be, and see the beauty in everything

Pettis Webber Pacific P.S.