Administrative Assistant

Drexel University

  • Philadelphia, PA
  • $15.58-23.37 per hour
  • Permanent
  • Full-time
  • 7 days ago
About Drexel UniversityLocated in the heart of Philadelphia, Drexel University is a world-class, comprehensive, R1 research institution and a global leader in experiential education. For more than 100 years, our renowned has enabled students to gain professional work experience before they graduate, setting them apart from their peers.Committed to becoming the nation's most civically engaged university, Drexel supports engagement along three dimensions: research and academic programs that directly benefit communities, business practices that support equitable local and regional economic development, and public service by students, faculty, and staff. Our engagement is long-term, multigenerational, and fundamental to the University's mission, heritage, and future.At Drexel, we are devoted to fostering an inclusive and welcoming environment that promotes healthy lifestyles and is based on integrity, trust, and respect. We center equity, inclusion and belonging, and incorporate an anti-racism approach to our strategic plan, organizational systems, policies and structures.Drexel offers its highly engaged faculty and professional staff a comprehensive and world-class benefits package that includes generous vacation and paid time off as applicable (including civic engagement days), up to an 11% 403(b) Retirement Plan match with immediate vesting, and remote and flexible work options for many roles. Our exceptional medical plans include domestic partner and fertility assistance and our award-winning A Healthier U wellness program. In addition, faculty and professional staff at Drexel enjoy free tuition for themselves and their dependents for Drexel degree programs, certification, and non-certification programs. And as part of the tuition offering to employees, Drexel participates in a tuition exchange program for dependents with other higher education institutions. These are just a sample of our extensive benefit offerings. Please see this for more information.Suspension of Drexel University's Contribution into 403(b) Retirement PlanAs communicated on Oct. 10, Drexel University is suspending its contributions to employee retirement plans for calendar year 2025 as part of its multi-year plan to build financial resilience. Drexel is continuing to monitor the situation and will share updates as they become available for calendar year 2026.Administrative AssistantJob no: 505513
Work type: Full-Time
Location: University City - Philadelphia, PA
Categories: Drexel University, Westphal College of Media Arts & DesignJob SummaryPosition will support the Art & Art History office by assisting students, faculty, the Department Administrator and the Department Head with various clerical functions and communications, as well as will facilitating the operations of the department.Essential Functions
  • Maintains department files and other correspondence in in a timely manner.
  • Assists students with course registration process.
  • Schedules and coordinates models for figure drawing classes.
  • Obtains training, thoroughly learns and uses Hyperion Software and Office365 in the performance of various Art & Art History office duties.
  • Learns AEFIS and manages end of the term course evaluations.
  • Coordinates with Westphal College Communications group to maintain departmental website and faculty/student listserv, assist with departmental communications, assemble departmental newsletter and promote departmental news and events to various channels (social media, Drexel events calendars, etc.).
  • Effectively communicate University, College, and departmental policies and procedures.
  • Greets all office visitors and directs them to the appropriate person, answers and screens department's incoming phone calls, mail and emails.
  • Completes and forwards various student, purchasing and accounting forms.
  • Assists with departmental purchasing.
Required Qualifications
  • Minimum of a HS Diploma or GED and 2 years of administrative support experience or the equivalent combination of education and work experience. (Please review the
for additional information.) * Proficiency in Microsoft Office Suite (including Word and Excel) and Adobe Acrobat software.
  • Excellent organization and communication skills, both written and verbal.
  • Strong customer services/relationship management skills.
  • Ability to maintain professionalism and problem-solve quickly.
  • Ability to work with various audiences, including students, faculty, staff, across the university.
Preferred Qualifications
  • Bachelor's Degree.
Location
  • University City - Philadelphia, PA
Additional Information
This position is classified as Non-Exempt, grade G. Compensation for this grade ranges from $15.58 - $23.37 per hour. Please note that the offered rate for this position typically aligns with the minimum to midrange of this grade, but it can vary based on the successful candidate's qualifications and experience, department budget, and an internal equity review.Applicants are encouraged to explore the Professional Staff salary structure and for more details on Drexel's compensation framework. For information about benefits, please review Drexel's .Special Instructions to the Applicant
Please make sure you upload your CV/resume and cover letter when submitting your application.A review of applicants will begin once a suitable candidate pool is identified.Advertised: Aug 28 2025 Eastern Daylight Time
Applications close: Sep 15 2025 Eastern Daylight Time

Drexel University