Administrative Assistant (Administrative Support)
- Tallahassee, FL
- Permanent
- Full-time
- Performs special assignments, research, and report preparation.
- Reviews records and reports that require action and recommends solutions or courses of action.
- Assists supervisor in handling daily administrative duties and acts in matters where authority has been delegated.
- Prepares confidential correspondence, secures information necessary for preparing replies, and answers telephone inquiries to relieve supervisor from routine assignments.
- Processes a variety of correspondence, investigates subject matter, and prepares replies.
- Assists in formulating and recommending programs and policies of the unit; interprets and administers policies.
- Performs general office management duties.
- Assists in planning full committee and/or subcommittee meetings and workshops.
- Responsible for preparing notices, detailed agenda, bill analyses and/or budget notes, and other meeting materials, as well as recording and reporting out meetings.
- Serves as the official custodian of bills referred to committee.
- Drafts amendments and bills.
- Performs other related duties as required.
- Knowledge of administrative principles and practices.
- Knowledge of research techniques.
- Ability to pay attention to detail and review work for accuracy and quality of content.
- Ability to work cooperatively as a team member and to contribute to the efficient internal functioning of the unit.
- Ability to collect, analyze, and interpret data.
- Ability to plan, organize, and coordinate work assignments.
- Ability to communicate effectively verbally and in writing.
- Ability to deal tactfully and courteously with the demands of the public.
- Ability to handle confidential information.
- Ability to understand and apply rules, regulations, policies, and procedures.
- Ability to prepare reports, correspondence, and maintain records.
- Ability to utilize problem-solving techniques.