Executive Administrative Assistant

MGS Manufacturing

  • Germantown, WI
  • Permanent
  • Full-time
  • 1 month ago
Job Description:MGS has an exciting opportunity for an experienced Executive Administrative Assistant to join our team.The Executive Administrative Assistant provides high-level administrative and office support to the CEO. This role requires exceptional organizational skills, discretion, and the ability to manage competing priorities across time zones. The Executive Administrative Assistant will serve as a trusted partner, ensuring the CEO's workday operates seamlessly.Below are additional duties and responsibilities:
  • Manage the CEO's complex calendar, including internal and external meetings, travel and personal commitments.
  • Schedule meetings, appointments and events.
  • Prioritize incoming requests and avoid scheduling conflicts.
  • Coordinate and prepare materials for executive meetings, board meetings and strategy sessions, including agendas and presentations.
  • Monitor and triage incoming communications, prioritizing urgent issues and drafting professional responses.
  • Prepare expense reports.
  • Arrange logistics for meetings, including coordinating with internal and external participants and managing meeting space.
  • Assist in the planning and coordination of strategic projects or events at the CEO's direction.
  • Monitoring media and industry updates relevant to CEO interests.
  • Any other duties as assigned.
ABOUT MGS:As a global provider of healthcare manufacturing solutions, MGS provides the right balance to drive vital innovations: robust end-to-end solutions combined with the strong customer focus and seamless collaboration of an agile partner. That's why we're the engineering and manufacturing partner of choice for today's leading Pharma, Diagnostic and MedTech innovators. Serving customers from 12 strategically located facilities around the world, we transform our customers' most pressing challenges into innovations that improve lives. To learn more about MGS, please visit .Experience and Skills:A qualified Executive Administrative Assistant would fulfill these requirements:
  • Bachelor's degree in business administration, marketing, or communications, and a minimum of 2 years of relevant experience preferred
  • Strong working knowledge of all major social media platforms and best practices
  • Excellent verbal and written communication skills; strong attention to detail
  • Professional presence and ability interact with stakeholders at all levels.
  • Strong organization and time management skills
  • Proficient in Microsoft 365 (Outlook, Word, PowerPoint, Excel)
  • Demonstrated discretion and integrity in managing confidential information with a high degree of professionalism.
  • Ability to independently manage priorities and anticipate leadership needs
MGS is an Equal Opportunity Employer.Job Benefits:We offer an excellent benefits package including medical, dental, vision, 401K, disability, life, FSA, vacation, and holidays.

MGS Manufacturing