Administrative Assistant 1 (NY HELPS)
- Harriman, NY
- $47,695-58,447 per year
- Permanent
- Full-time
- Perform clerical related tasks such mail duties, screen phone calls, data entering, collating, photocopying, and distributing materials.
- Prepare envelopes, letters, forms, and reports when required.
- Schedule meetings and make travel arrangements.
- Assist in ordering supplies.
- Use common office equipment such as printers, photocopy machines, and scanners.
- Develop a strong working knowledge of agency computer systems and software. Enter and/or retrieve and search for information. Assist in the review of new Employee paperwork, Withholding forms, Direct Deposits, etc
- Work closely with Human Resources to process forms and transactions for employees.
- Multi-task and prioritize assignments, organize workload.
- Perform tasks accurately within prescribed time frames to ensure deadlines and unit goals are timely met.
- Communicate clearly and effectively, both verbally and in writing.
- Establish and maintain effective working relationships with co-workers and management.
- Maintain confidentiality of information; exercise good judgment.
- Comply with Office of Human Resources Management, Code of Conduct, Ethics, Internal Control Rules, Policies and Procedures.
- Adhere to the Department's time and attendance rules.
- Perform other duties as required.
One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.Administrative Assistant 1:
Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.Substitution:
Certification (e.g., IAAP Certified Administrative Professional) or associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.COMPETITIVE MINIMUM QUALIFICATIONS:Current NYS employee eligible for transfer in accordance with Civil Service Laws, Rules, and Regulations
OR
Reachable on the appropriate eligible list for this title and location.Candidates will be required to provide documentation of agency-approved completion of the four core administrative support courses or their equivalency: Microsoft Word Basics, Customer Service, the Organized Office Worker, and Successful Business Writing; AND successful completion of four elective administrative support courses by completion of probation may be required.Additional Comments New York State is an equal opportunity employer. It's the policy of the state of New York to provide for and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, marital status, or an arrest or criminal conviction record unless based on a bona fide occupational qualification or other exception.Any candidate selected for this position will be subject to a review of their tax return submissions by the New York State Department of Taxation and Finance. Employment of a candidate is conditioned upon a finding by the New York State Department of Taxation and Finance that the candidate is in compliance with all local, state, and federal tax laws. In accordance with federal government requirements, the employment of any candidate selected for this position is conditioned upon successfully completing a background investigation including a criminal history record check (fingerprint check).Some positions may require additional credentials or a background check to verify your identity.