Office Manager/Executive Assistant to Stealth Software/AI Company
Pocketbook Agency
Bellevue, WA
$80,000-95,000 per year
Permanent
Full-time
2 months ago
We are seeking a detail-oriented and enthusiastic Office Manager/Executive Assistant to provide high-level support to a dynamic and growing Software/AI company based in San Francisco! This role will support leadership in an Executive Assistant capacity, while providing reliable office management to the team. If you thrive in a fast-paced startup environment and enjoy being a jack of all trades, this is the perfect opportunity for you. This opportunity has a May 2024 start date.Requirements:Proven experience as an Executive Assistant or Office Manager.Industry experience within the Software, Technology, or Start-up spaces are highly preferred.Experience supporting multiple executives simultaneously.Excellent communication and interpersonal abilities.Ability to work independently and adapt to a rapidly changing environment.Responsibilities:Executive Assistant Support:Provide comprehensive EA support such as calendar support to key team members.Liasing with the CEO's Personal Assistant for planning purposes.Manage travel bookings and accommodations.Project management assistance to streamline workflows.Create and maintain systems and processes to improve efficiency.Office Management:Greet and assist guests, creating a positive and welcoming environment.Manage and restock office supplies to ensure smooth day-to-day operations.Facilitate lunch and dinner catering for meetings and events.Act as the point of contact for vendors.Coordinate, plan and execute corporate events, offsites and team gatherings to foster team camaraderie.Hardware LogisticsManage ordering, receiving, shipping of hardware components and prototypes (also calling out PO's, vendor accounts, invoicing, customs)Manage vendor MNDA logistics with legal teamHosting candidates, running DemosManaging prototype library and trackingSchedule: Monday - Friday, fully in officeCompensation: $80-95K, fully covered benefits, company equity options, 401K with company match, paid parking and lunch perks!Location: Bellevue, WA (Downtown)
