Administrative Assistant – Purchasing Department

• Provide administrative support to the Purchasing Team, including managing communications and coordinating documentation for internal and external contacts.
• Assist with identifying and organizing information on new suppliers, programs, and products. Compile and present findings to Purchasing Management as needed.
• Serve as a liaison between vendors, the warehouse, and Accounts Payable to resolve invoice discrepancies, product issues, and delivery concerns in a timely manner.
• Coordinate logistics and provide hands-on support during annual Trade Show planning, set-up, and execution.
• Request and track product specifications from vendors and ensure all required data is accurately entered into internal systems (e.g., AS400).
• Monitor inventory reports and assist in maintaining stock levels by organizing data based on customer demand and historical sales trends.
• Collaborate with Purchasing Management, Warehouse Supervisors, and the Inventory Manager to confirm item setup, order placement, and on-time product delivery.
• Verifying prebook items have shipped to all contracted accounts.
• Support various administrative tasks and take on additional responsibilities as needed in response to evolving business requirements.

• Must have 3 - 5 years administrative experience
• Must be proficient in Microsoft Office 365 programs including Word, Excel, Outlook and Power Point.
• Excellent organizational, time management, negotiation, written and verbal skills.
• Strong analytical skills.
• Driver's License & US work authorization required

• Medical
• Dental and Vision
• 401K
• Paid Time Off

ABL WHOLESALE DISTRIBUTORS