ADMINISTRATIVE REGISTRAR II (WEEKDAY ONLY - 2:00 PM - 5:00 PM)

• Greets lthe patrons courteously and respectfully both in person and via telephone, answering any questions as needed.
• Registers patrons for recreation programs, senior programs, and special events utilizing the Park District registration software- RECTRAC, takes payment, and provides receipts for all transactions.
• Follows proper cash handling procedures and policies.
• Take applications for rentals, process the deposit, and create the reservation in the RECTRAC program.
• When the Events and Corporate Service Manager is not available, the registrar will be required to provide information about rental, provide application, and provide a tour of our rooms at the Community Center.
• Registrar will be instructed and process Scholarship applications and Donations to other entities.
• Will be required to file all accounts payable check payables twice monthly, match up receipts to monthly vouchers and filing of all P-cards-once monthly, pull off all invoices and P-cards for audit annually.
• Process the first step of all refunds that are needed for programs through the park district.
• Helps set up for senior programming, and senior events and keeps track of Senior club dues list.
• Knowledge of printing stamps from our online website.
• Punches in people for daily Dance, Exercise, and cards, and replenishes all punch passes at CRC as needed.
• Observe all safety regulations in compliance with safety manual operation.
• Processes incoming and outgoing mail and phone calls.
• Prepares and balances daily cash journal reports with 100% accuracy and reports all discrepancies as applicable.
• Assists in maintaining an adequate inventory of facility supplies, forms, and materials.
• Establishes good working relationships with staff, patrons, the community, and other governmental agencies within the Addison Park District and Village of Addison.
• Keeps all work areas clean and well organized.
• Assists in facility general cleaning and organization when necessary.
• Assists in general office and administrative needs as assigned.
• Performs other duties as assigned.

• Assists with and/or attends park district special events.
• Works with schools, sports leagues, and other organizations on special projects as directed.

• Must be 18 years of age.
• General knowledge of Word Processing Programs, Excel, Email, RecTrac, and general office operations.
• Previous customer service experience required.
• Bilingual skills strongly preferred (Polish, Italian, and/or Spanish)

• Aptitude to use a computer for e-mail, report processing, and business operations.
• Ability to cooperate with and interpret Park District philosophies concerning governmental, public, and private groups or agencies, and to the general public.
• Ability to work harmoniously with fellow employees, patrons, community groups, and other units of local government.
• Ability to utilize effective time management skills and be able to work under the stress of multiple deadlines, requests from others, and interruptions, with accuracy.
• Ability to read and write in English and organize effectively.
• Capacity to maintain self-control and composure in difficult situations.

• Frequent walking, standing, reaching, sitting and working at a computer.
• General work area is indoors, in a smoke-free environment with controlled temperature and fluorescent lighting
• Occasional exposure to natural and potentially extreme weather conditions while attending to job-related activities.
• Exposure to noise distractions from employees, patrons or equipment operation in adjacent work areas.

Addison Park District