HR Specialist

• Process all Personnel Action Notices (PAN’s) for new hires, status changes, annual reviews, discharges etc. and send to DHQ in a timely manner.
• Receive, screen and file all employee Leave of absence (LOA), Personal Leave of Absence (PLOA) and Workers’ Compensation requests.
• Prepare and poste job openings, schedule interviews and conduct new employee orientation and submit all necessary documents to DHQ on time.
• Coordinate with DHQ HR on employee relations matters. May be involved in investigations and drafting disciplinary actions.
• Respond to employees’ request for retirement applications and move forward employee completed application to DHQ HR Dept.
• Coordinate annual benefits open enrollment by providing information to all covered employees about benefit offerings, changes, costs, and answering employee questions. Ensure timely enrollments.
• Conduct annual benefit offerings, changes, costs, and answering employee questions. Ensure timely enrollments.
• Prepare and post the OSHA 300 log on an annual basis (February).
• Maintain Corps volunteer and driver records ensuring all required documentation current and valid recordkeeping systems.
• Attend divisional human resources, benefit and other trainings events and meeting as required.
• Process miscellaneous check requests for HR advertising and purchasing.
• Assist campus officers and lead staff about all annual training requirements required by The Salvation Army.
• Review employee timesheets in preparation for payroll processing and assist supervisors to resolve all timeclock issues and submit payroll to DHQ in a timely manner.
• Maintain an organizational chart for the Campus.
• Ensure all Christmas Drivers are hired.
• Work with Kettle Coordinator ensuring all Bell Ringer Recruitment dates are scheduled, kettle supplies are ordered, and all planned out to ensure a successful Kettle Season.
• Assist Corps Officers/Asst. Officers with planning of all Kettle Orientations
• Ensure all Christmas hire paperwork is sent to DHQ for processing in a timely manner.

• Check the answering machine daily, respond to messages or forward them to relevant department.
• Responsible for incoming and outgoing mail, shipping and receiving.
• Responsible for the documentation, counting and depositing of all financial donations, church tithes and offerings according to The Salvation Army stewardship standards.
• Ensure all vendor billing is coded correctly and added to AP-Workflow for Payment.
• Responsible for managing and ordering supplies for the Campus and maintenance of storage areas.
• Maintain up to date files for all vendors including W9’s, contact information and invoices.
• Responsible for receiving and processing invoices and bills for vendors in a timely manner.
• Assist Corps Officers in coordinating property and vehicle fleet maintenance fleet maintenance for appearance, functionality, and maintain updated vendor files of service and repair.
• Work with Maintenance Lead to schedule all vendors for any service for all building, ensure all items are added to Facility Dude program, work with Maintenance Department for larger projects.
• Coordinate alarm codes (set-up and deletion of old users).
• Maintain all campus key boxes ensuring that all keys are accounted for and check out to new employees.

• Assist with organizational functions and general meeting support: including arranging, follow up calls, maintaining office space schedules, securing food and supplies, copying and faxing.
• Prepare and compose communications, emails, and official letters as directed by the Corps Officers and/or assistant officers.
• Manage the campus calendar, assist with reserving meeting rooms, meeting set up, and other duties assigned.
• Assist with all Christmas Holiday fundraiser related programs and services.
• Assist the Corps/Asst. Corps Officers with support for Marketing/Communications; maintain mailing lists, assist with mailing and packets.
• Assist the Corps/Asst. Corps Officers in support for employees needing the IT department: help desk tickets for Campus IT needs.
• Attend all staff meetings and training on and offsite as requested.
• Perform all other duties as assigned by supervisor.
• Maintain and update fleet spreadsheet.
• File all vehicle, property insurance claims.
• Maintaining all visitor logs, vehicle logs

• Knowledge of CA Wage and Hour Laws.
• Some understanding of the purpose and goals of The Salvation Army is required.
• Possess a willingness to whole heartedly enter the spirit of the Alhambra Campus ministry objectives.
• Must Fully support the mission of The Salvation Army.
• Ability to work with minimal supervision, be prepared to encounter a variety of assignments and timelines and must be able to maintain confidentiality of sensitive materials and information.
• Must possess excellent written and oral communication skills and be able to draft and edit professional level communications.
• Must be proficient in computer programs such as Microsoft Office (including Word, Excel, PowerPoint, Access, Outlook, Publisher)
• Must have excellent organizational skills including multitasking, time management, attention to detail, and ability to multi-task and prioritize in a fast-paced environment.
• Attention to detail, and ability to multi-task and prioritize in a fast-paced environment.
• Must demonstrate good judgment and act in a professional manner.
• Ability to speak and write the English language with professional level skill is required.
• Must have ability to empathize, communicate, and work with a variety of people from diverse backgrounds.
• Ability to pass background check.

• Must be 21 years or older.
• Authorize The Salvation Army to add name to the CA DMV Pull Notice Program.
• Complete The Salvation Army vehicle course training.

• Ability to grasp, push, and/or pull objects
• Ability to reach overhead
• Ability to operate telephone
• Ability to lift up to 15 lbs.
• Ability to operate a computer
• Ability to process written, visual, and/or verbal information
• Ability to operate basic office equipment and tools
• Some travel required.

The Salvation Army