Administrative & Purchasing Support Specialist
Long's Human Resource Services
- Mobile, AL
- $20.00-22.00 per hour
- Permanent
- Full-time
Mobile, AL
Full-Time | Direct Hire
$20-$22/hour + Medical/Dental/401(k)/2 weeks vacation/6 days sick leave/7 paid holidaysWe're seeking a highly organized and adaptable Administrative & Purchasing Support Specialist to join a close-knit, collaborative office. This is a full-time, direct-hire role supporting leadership and operations across purchasing, inventory management, customer service, and office administration.If you thrive in a small-team environment where everyone pitches in-and no one says, “that's not my job”-this could be a great fit.Key ResponsibilitiesPurchasing & Inventory SupportPlace company and production supply orders (primarily via email)Ensure purchase orders are sent to correct vendor contacts and followed through to deliveryTrack order status, confirm deliveries, and resolve vendor discrepanciesRegularly visit the warehouse to verify inventory and investigate issuesReconcile mismatches between digital inventory and physical product (ERP system updates)Take initiative to proactively solve inventory-related problemsAdministrative & Office SupportShare front desk duties with team (answer phones, greet visitors, provide basic customer support)Perform clerical tasks: filing, document preparation, scanningHandle varied tasks for leadership (ordering promotional items, coordinating vendor services)Provide day-to-day support for office operationsCustomer & Vendor CommunicationAssist in processing customer orders and responding to inquiries (primarily via email)Maintain ongoing communication with key accounts and suppliersCollaborate with sales team to learn product language and enhance external communicationQualificationsPrevious experience in administrative support and customer serviceStrong organizational skills with excellent follow-throughComfortable working in a flexible, small-office environmentExcellent written and verbal communicationProficient in Microsoft Office (especially Excel); ERP or inventory system experience is a plusAdaptable and hands-on-someone who notices what needs to be done and does itWork EnvironmentSmall, collaborative team that values initiative and shared responsibilityVaried daily tasks-ideal for multitaskers and problem-solversDirect training provided, but independent thinking and accountability are keyFull-time schedule | Monday-Friday