Business Office Manager for Parent Child Center
Orange County Parent Child Center
- Tunbridge, VT
- $75,000-86,000 per year
- Permanent
- Full-time
· Oversee all accounts, ledgers, and reporting systems ensuring compliance with appropriate standards and regulatory requirements
· Maintain internal control and safeguards for receipt of revenue, costs, and program budgets and actual expenditures
· Coordinate all audit activity
· Consistently analyze financial data and present financial reports in an accurate and timely manner; clearly communicate monthly, quarterly and annual financial statements; monitor progress and changes and keep the Executive Director abreast of OCPCC’s financial status.
· Assist OCPCC’s leadership in the annual budgeting and planning process; administer and review all financial plans and compare to actual results with a view to identify, explain and correct variances as appropriate
· Support the Executive Director in communicating effectively with the Board Treasurer and Board of Directors regarding financial matters
· Oversee all financial, project/program and grants account; ensure that expenditures are consistently aligned with grant and program budgets throughout the grant/fund period; collate financial reporting materials for government, corporate, and foundation grants
· Manage organizational cash flow by working in partnership with program leadership; continuously collaborate with program supervisors to assess the financial efficacy of program operations and establish finance and administrative systems to support program operations.
· Manage Accounts Payable and Accounts Receivable with appropriate systemic oversight as designed by the Leadership Team and Board of Directors.
· Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
· Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
· Manage and track the performance of invested assets in keeping with policies and investment guidelines
· Review vendor invoices, resolve disputes, and report fees and costs
Office Management
In partnership with the Leadership Team:
· Accept maintenance requests for the building, grounds, and systems such as phone system and respond accordingly (calling indicated technician, repair person, etc)
· Maintain office systems such as fax, photocopier, postage machine etc including updating staff info as required
· Coordinate the ordering of all supplies for the office and building including cleaning supplies, office supplies etc while working with the budget allocations given by the Executive Director
· Coordinate building maintenance and annual inspections for the fire alarm panel, security lights and elevator, plumbing system, exterminator, locksmith etc
· Develop and maintain an inventory audit each year (computers, furniture etc) with the support of the Leadership TeamRequirements· Minimum of an Associates Degree required, BA preferred.
· At least 3 years of experience managing a finance office
· Experience in the nonprofit sector a plus
· Proficient in using technology as a communication tool
· Knowledge of Microsoft Office Suite and Google Suite products
· Proficiency in Quickbooks online required
· Experience working within multiple revenue streams, budgets, and diverse programming
· State/Federal grant billing and management experience a plus
· Ability to translate financial concepts with colleagues without a financial background
· Demonstrated organizational skills with strong attention to detail
· Demonstrated teamwork skills
· Excellent verbal and written communication skills with exceptional attention to details
· Personal qualities of integrity, commitment, and passion for OCPCC’s missionBenefits
- Dental insurance
- Flexible spending account
- Life insurance
- Paid time off
- Health Insurance