Executive Administrative Assistant

CareSTL Health

  • Saint Louis, MO
  • Permanent
  • Full-time
  • 2 months ago
POSITION TITLE: Executive AdministratorREPORTS TO: Chief Executive Officer (CEO)CLASSIFICATION: ExemptPOSITION SUMMARY: The Executive Administrator directs and provides administrative functions to the organization as needed by the Chief Executive Officer as well as the Board of Directors. This position coordinates all public relations activities for the organization, as well as ensures that customer service is delivered in an effective and quality manner.ESSENTIAL FUNCTIONS:The following information is considered the definition of essential functions, but does not restrict the tasks that may be assigned. The Executive Administrator may be reassigned duties and responsibilities at any time due to reasonable accommodation or other staffing reasons.
  • (1) Manage the CEO's office by providing administrative support to the Board of Directors, Officers, and major funders (HRSA, Regional Health Commission, Medicaid, and Medicare)
  • (2) Manage the CEO's calendar, making travel arrangements and preparing travel itineraries for the CEO and Board of Directors.
  • (3) Coordinating the scheduling and logistics for CARESTL HEALTH's Board meetings and Board-related committee meetings in conjunction with administrative support staff.
  • (4) Taking and preparing minutes and notes for CARESTL HEALTH's Board and Executive committee meetings and other meetings, as needed.
  • (5) Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalf
OTHER DUTIES AS ASSIGNED:
  • Plans, coordinates, and implements annual Board of Directors Retreat.
  • Maintaining CEO and Board correspondence files and ensuring that files and records are readily available for staff usage
  • Assist in the development of the corporate Annual Report for the organization.
  • Be responsible for coordinating annual 330 Federal Grant preparations and HRSA site review activities.
  • Prioritizes and routes incoming mail and documents.
  • Prepares all correspondence, reports, and grants for the CEO.
  • Prepares agenda and records minutes for the General Staff Meetings and other CEO
  • meetings/events
  • Orders flowers for deaths, births, and special events on behalf of the health center.
  • Assists with grant development and writing as assigned by the CEO.
  • Participates in the organization's Leadership meetings.
  • Keeping abreast of important health-related policy issues on the local, state, and federal levels
  • Maintaining comprehensive and accurate records
  • Performing minor accounting duties
JOB REQUIREMENTS AND QUALIFICATIONS:Education:
  • High School Degree or GED required
  • Associates Degree preferred
  • A bachelor's Degree is highly desirable
Experience:
  • Minimum years of experience based on degree level
  • High School Diploma or GED-A minimum of 10 years of experience required
  • Associate's Degree-A minimum of 8 years of experience required
  • Bachelor's Degree-A minimum of 6 years of experience required
  • A minimum of 3 years of experience working with executives is required
Knowledge, Skills, and Abilities:
  • Must be able to maintain confidentiality
  • Must be able to type accurately at least 45 WPM
  • Basic computer skills in MS Office Suite.
  • In-depth knowledge of office procedures, including, but not necessarily limited to, the ability to use copy, fax, and multi-line phone systems
  • Must be able to handle all tasks assigned with accuracy, tact, confidentiality, and courtesy
  • Must be able to follow oral and written instructions
  • Strong verbal and written communication skills
Transportation Requirement:
  • Must have Reliable Transportation
Additional Information:
  • Clinic hours are Monday-Friday 8 a.m. to 5 p.m.
  • 11 paid holidays per year.
  • Full benefits package.
  • Public Service Loan Forgiveness.
*We believe that health care is right and not a privilege. At CARESTL HEALTH, we are an equal opportunity employer healthcare center. All applicants will be considered for employment without attention to race, color, sex, national origin, religion, veteran status, or disability status.*

CareSTL Health