Event and Communications Specialist, Charities

DELVE

  • Boulder, CO Denver, CO
  • $65,000-85,000 per year
  • Permanent
  • Full-time
  • 7 days ago
Who We Are:DELVE DEEPER is a Performance Media Agency focused on helping clients grow their customer base by integrating the power of Tech & Data in Media. We act as one highly functioning team that is powered by our professional “Fire in the Belly”, with a passion for creating exceptional value by delighting our clients and creating an engaging work environment for our team members.We deliver digital marketing management, first-party data science and consulting, and adtech/martech systems integration & reselling on a global scale. We connect the dots between data and technology in media by identifying our clients' super fans, deterministically finding more of them, and converting them online in the most effective way.DELVE DEEPER has been recognized as Built In Colorado’s “Best Places to Work” for the past four years in a row. Our culture emphasizes professional development in an environment where everyone can have an impact. We are passionate about seeing our team through self-care, family, community and (of course) career growth. As a privately owned company, we don’t get caught in red tape, instead we pave a path of growth for those with a passion to succeed professionally.DELVE DEEPER is a fast-paced company with proven success with high-profile global customers such as UNICEF, International Rescue Committee, Virgin Voyages, Gerber Life Insurance, Apple Leisure Group, Orange, and Hebe.Headquartered near Boulder, Colorado, DELVE DEEPER also has offices in Warsaw and Minsk, as well as team members in 10 other countries.Position Overview:As we continue to grow, we are seeking an Event and Communications Specialist to support our Community Sector Leader in managing our Jeffersonian Dinner series and ensuring seamless execution of conferences and nonprofit networking and outreach. This person will play a key role in supporting the team’s non-profit client development efforts, with a focus on event planning, post-event prospect management, lead tracking, and project coordination. This role will require exceptional attention to detail, organizational skills, travel coordination, and the ability to manage multiple moving parts in a fast-paced, agency environment. Travel throughout the year to conferences and industry events will be requiredWhat You Will Do:Event Planning & Conference Support
  • Plan and coordinate logistics for Jeffersonian Dinners, The Giving Table (TGT), industry conferences, nonprofit summits, and related events (including booth planning, marketing materials, shipping, registration, and travel).
  • Track and manage conference deliverables and deadlines.
  • Support on-site and/or virtual event execution as needed.
Post-Event Outreach & Prospect Nurturing
  • Manage collection and organization of prospect leads from events and other sources.
  • Execute timely and personalized post-event follow-up campaigns to new leads and prospects and marketing qualified leads (MQL’s)
  • Update and maintain lead records and interactions within HubSpot CRM.
  • Track outreach performance and engagement metrics.
Project Management & Logistical Support
  • Manage project timelines, deliverables, and cross-functional coordination for business development initiatives.
  • Provide logistical support for client acquisition activities and internal team operations.
  • Prepare presentations, client materials, and documents as needed.
Calendar & Travel Management
  • Manage complex calendars for Business Development and Community Sector Executives, including internal/external meetings, conferences, and networking events
  • Coordinate and book travel arrangements, accommodations, and itineraries.
HubSpot CRM Support
  • Maintain accurate and up-to-date records in HubSpot CRM.
  • Generate reports and dashboards to support pipeline visibility and lead tracking.
  • Assist with building and optimizing email workflows and prospect nurturing campaigns.
Qualifications:
  • Driven professional with a passion for sales, marketing, and business development
  • Demonstrated experience planning and managing conference or event logistics
  • Strong project management capabilities; ability to manage multiple priorities in a fast-paced environment.
  • Detail-oriented personality with excellent organizational skills
  • Effective communicator and comfortable working with all levels of management and external stakeholders
  • Strong proficiency with HubSpot CRM (or similar CRM platform) and marketing tools (major plus)
  • The ability to work under pressure and under time sensitive deadlines
  • Comfortable doing cold outreach to potential clients via all forms of communication
  • 3+ years of administrative, project coordination, or event planning support experience (agency or nonprofit sector a plus).
  • Self-starter with a collaborative and solutions-oriented mindset
What Delve Deeper Offers:
  • Health Benefits: Comprehensive (100% company-paid) health coverage for employees & their families, including medical, dental, and vision insurance. We also offer FSA and HSA health options with a company contribution.
  • Other Benefits: Life Insurance and Disability Coverage
  • Retirement Plan: 401(k) plan with a 4% match/company contribution
  • Paid Time Off (PTO): Generous vacation, sick leave, and paid holidays
  • Parental Leave: Up to 3 months of paid time off for new parents
  • Wellness Program: $1,250 annual reimbursement for health and well-being (gym membership, ski passes, meal plans, fitness equipment, etc.)
  • Beautiful Office & Workspace: Newly built and designed office exclusively for Delve Deeper with local restaurants, shopping, and hiking/biking trails. Large common areas filled with snacks, beverages, and regularly catered meals!
  • Hybrid Working Model: Tuesdays, Wednesdays, and Thursdays in-office with the option to work from home on Mondays and Fridays
The base salary range for this position will be commensurate with experience and geographic location. We are open to hiring either local candidates on-site here in the Boulder, CO office 3 days a week (Tuesday-Thursday) and remote employees working out of Washington, DC.The base salary range for Boulder, CO is $65,000 - $75,000. The base salary range for remote employees based in Washington, DC is $75,000-$85,000.In addition, you will be eligible for an annual performance-based bonus tied to individual and company-wide goals and objectives. This bonus structure is designed to reward exceptional performance and contributions toward Delve Deeper's overall success.Delve Deeper is an equal opportunity employer. We believe that diversity enriches the workplace and we are committed to growing our team with the most talented and passionate people from every community. Delve Deeper strives to create a culture of unity and respect, and to that end, we have a zero tolerance policy for behavior that promotes harassment, hate, and discrimination of any kind. We are committed to providing reasonable accommodations for qualified individuals. If you require assistance during the application process due to a disability, please let us know.

DELVE