Program Coordinator II, School of Integrative Physiology and Athletic Training

University of Montana

  • Missoula, MT
  • $18,585 per year
  • Permanent
  • Full-time
  • 14 days ago
Application instructions are located at the bottom of the page. Please apply directly through the University of Montana's career portal UM Jobs at for positions at the University of Montana – Missoula, University of Montana Western (Dillon), and Helena College. Do not apply through Indeed.com or use easy apply through Indeed.com*.The School of Integrative Physiology and Athletic Training invites applications for a Program Coordinator II to serve as a liaison for the School of Integrative Physiology and Athletic Training (IPAT), representing the school in a wide variety of local, state, regional, and national venues. The person assigned to this position serves in a key leadership role in IPAT and college level projects/programs, and is the lead for departmental communications.Responsibilities Include:
  • Representing the department in a professional, courteous and engaging manner, operating with a high degree of autonomy, meeting deadlines, maintaining strict confidentiality.
  • Preparing of all aspects of IPAT correspondence and documents, as well as maintaining all support materials, file copies, and electronic document catalogs.
  • Providing relevant data and trends to management, and participating in strategic administrative decisions and short/long term planning.
  • Organizing all IPAT events and conferences.
  • Oversee the development, upkeep and proactive engagement in areas of recruitment, retention, scholarship development, alumni relations, academic standards through IPAT’s website and social media outlets.
  • Maintain a working knowledge of Banner, UM event planning, travel, and procurement procedures, and familiarity with the UM student hiring process.
  • Coordinate, implement, and enhance IPAT’s interaction and public persona with current and future undergraduate students.
  • Develop and oversee the marketing and training of personnel assisting the school.
  • Assists IPAT’s academic advising program with scheduling through the UM Registrar, and develop an introductory advising role for current, incoming, and transfer students.
  • Become familiar with IPAT’s academic and curricular options.
  • Keeping minutes in FacultyStaff meetings and helping to organize and execute IPAT retreats
  • Develop understanding of University of Montana financial policies and procedures for purchasing and procurement.
  • Develop understanding of the formulation of contracts and payment methods to university employees and adjunct personnel.
  • Develop strong fiscal management skills.
  • Represent IPAT at student recruiting events on and off campus
Required Skills
  • Excellent computer skills including use of databases, spreadsheets, and programs such as UMDW, Microsoft Excel, Publisher, Outlook, and Banner.
  • Demonstrated knowledge of professional office practices including office equipment: printers, copiers, fax machine, scanner, multi-line phone system.
  • The ability to manage multiple simultaneous tasks.
  • Demonstrate interpersonal, public relations, social media platform, and communications skills including the ability to work with a diverse group of individuals and conflict management.
  • The ability to plan, organize, and market IPAT and College wide events.
Minimum Required Experience
  • Associate’s degree or an equivalent combination of education and experience.
Preferred Qualifications
  • Experience with marketing and database uses.
  • Bachelor's Degree
About the School of Integrative Physiology and Athletic Training andThe School of Integrative Physiology and Athletic Training prepares graduates to be competitive entry-level professionals or candidates for advanced study in applied and clinical health professions. The faculty, staff, and students of the School of Integrative Physiology and Athletic Training engage in professional education, scholarly activity, and meaningful public service. The School emphasizes the integration of healthy lifestyles, basic science, preventative medicine, and clinical care across the lifespan.The University of Montana is flagship, research institution with approximately 10,000 undergraduate and graduate students. It is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountains and three rivers converge. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five : Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.To learn more about the University of Montana, Missoula, and the State of Montana, please visit the links below.
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Position DetailsPosition Title:Program Coordinator IIPosition Number:031500Department:School of Integrative Physiology and Athletic TrainingWork Schedule:Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year.Salary: $18.585/hr Current employee’s rate of pay for this position will be determined by the staff compensation plan and will minimally be this posted salary. For questions and details regarding the staff compensation plan, email the .Union Affiliation:FOCUS-MFPEProbationary Period:Six months minimum:Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).Must be eligible to work in the United State upon hire. Sponsorship is not available for this position.How to ApplyPriority Application Date: Thursday, May 2, 2024 by 11:59 PM (Mountain Time)Complete applications received by this date will be guaranteed consideration. To receive full consideration, candidates are required to submit all of the following materials.Please submit the following application materials** via the UM Jobs portal and by clicking "New Resume/CV" button. Please do not apply through Indeed.com*.A complete application Includes: * Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
  • Detailed Resume – listing education and describing work experience.
  • Professional References – names and contact information for three (3) professional references.
*Applying through Indeed.com or easy apply through Indeed.com may result in submission of an incomplete application. Applications may be removed from full consideration if they are not complete with materials listed above under the "How to Apply" section. It is the responsibility of the applicant to ensure complete application materials are submitted and received by the date listed above.**Please note: only five (5) attachments are allowed per application. Please combine documents accordingly.Required SkillsRequired Experience

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