Administrative AssistantWe are seeking a detail-oriented and motivated Administrative Assistant to support the daily operations ofour non-profit organization. This role will provide clerical and program support, including scheduling, correspondence, event coordination, data entry, and record keeping. The administrative assistant will also assist with donor tracking, volunteer coordination, and communications. Strong organizational,communications, and computer skills are required, along with the ability to multitask and a fast-pacedenvironment. Prior nonprofit experience is a plus.Qualifications:● High school diploma required; Associates or bachelor's degree preferred.● Previous administrative or office experience (non-profit experience a plus).● Proficiency with Microsoft Office (word, excel, Powerpoint and Google workspace)● Strong written and verbal communication skills.● Ability to prioritize tasks, meet deadlines, and work independently.● Detailed-oriented, adaptable, and mission driven.Administrative Assistrative Job Description:An administrative assistant supports the day-to-day operations of the non-profit organization by providing administrative clerical and program support this role is essential and ensuring organizational efficiency maintaining effective communication and assisting staff, volunteers, and stakeholders. the administrative assistant manages office operations, supports event coordination, and helps with record keeping anddonor participation engagement. this position requires strong organizational skills, attention to detail, the ability to multitask, and a commitment to the mission and values of the non-profit.Key duties and responsibilities:● Manage phone calls, emails and correspondence.● Schedule an a coordinate meetings, appointments, and travel arrangements.● Prepare reports, letters, agendas, meeting minutes, and other documents.● Maintain and organize digital and physical filing systems.● Order and manage office supplies.Program and event support:● Assist with planning and Logistics of programs, workshops, or community events.● Support volunteer coordination, including communication, scheduling, and tracking hours.● Help prepare program materials and maintain participant records.Finance and record keeping:● Process invoices, expense reports, and reimbursements.● Track donations, maintain donor databases, and assist with acknowledgments / thank you letters.● Support Grant reporting and compliance by organizing records and documentation.Administrative Assistant nonprofit job posting (continued):Communications and Outreach:● Draft and distribute newsletters, emails, and social media posts as directed.● Maintain contact list of donors, partners, and community stakeholders.● Provide customer service to clients, families, or community members as needed .Board and Leadership support:● Prepare meeting packets and take detailed minutes for board or committee meetings.● Assist with follow-up Communications and documentation from board meetings.● Support executive staff with scheduling and administrative needs
