Office Manager | Part-Time | Amalie Arena

Oak View Group

  • Tampa, FL
  • $25.00-30.00 per hour
  • Permanent
  • Part-time
  • 1 month ago
Oak View Group:Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Position Summary:The Office Manager position will provide support for the Financed and Human Resorucs department at the venue, as well as to the General Manager. Administrative duties may include, but are not limited to, assisting with payroll entries, swipe card assignments and replacements, employee inquiries, cash room, handling A/P and A/R responsibilities, assuring compliance in hourly employee misc personnel local files, tracking training and certifications, scheduling, communication distribution and general clerical duties, and GL entries. Assist with performing month end closing work, account reconciliations, and profit statement reporting to management. Safeguard company assets, and provide data and fiscal support to other departments within the company,This role pays an hourly rate of $25.00-$30.00Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matchingThis position will remain open until October 17, 2025. About the Venue:From 2011-2013, Amalie Arena had more than $62 million in improvements that have clearly revolutionized the industry and made it the premier entertainment venue in the state of Florida.With a wide array of venues spread throughout the United States, it can be difficult to find one that distinguishes itself from the others. That is not the case with the renovated AMALIE Arena, Florida’s premier entertainment venue and home of the three-time Stanley Cup champion, Tampa Bay Lightning. Boasting unique features like lightning-throwing Tesla coils, the 11,000 square-foot Budweiser Biergarten with incredible views of the city and a massive five-manual, 105-rank digital pipe organ, AMALIE Arena consistently ranks among the very best venues in the United States. The best part? This is only the beginning. Responsibilities:
  • Provide general office/administrative/accounting support including input of weekly cash and sales reports, A/P and A/R data entry, event reporting.
  • Assist with basic payroll functions: compile and process weekly payroll, data entry, timekeeping verification, payroll smart sheet and swipe card assignments.
  • Assist with general communications and distribution.
  • Provide accounting support to company departments. Reconcile sales reports prior to month end postings.
  • Oversee document coding. Calculate commissions earned.
  • Collect data from multiple sources and generate reports of OVG’ event operating results to venue management team and the corporate Finance Department.
  • Includes generating P&L’s, franchise season reports, catering activity recaps and sales reports.
  • Perform month end closing, reconciliations and entries.
  • Safeguard company assets through close monitoring of accounting procedures; conduct audits as needed.
  • Reconcile bank deposits to sales reports, inventory levels, payroll reporting, A/P and A/R activities.
  • Prepare current workbooks containing financial information by event type.
  • Assist with the tracking of required training and certifications for teh venue.
  • Supervise preparation of NFP reports by event, and payroll reporting by event types.
  • Provide general office and clerical support: preparation of weekly package to corporate, copying, filing, correspondence, telephone inquiries.
  • Relay any accounting, HR, employee relations, safety, policy or procedural concerns, and any situation that may result in disciplinary action, to management (Concessions/Catering Manager, GM) in a timely and responsible manner.
  • Other related duties and responsibilities as assigned.
Qualifications:
  • Bachelors degree in accounting, finance or related field.
  • Four or more years’ experience in an accounting position with increasing level of oversight and responsibility.
  • Thorough understanding of accounting and financial reporting principles and practices.
  • Demonstrate knowledge of payroll and tax issues, basic knowledge of employment law.
  • Advanced proficiency with computers in a Windows platform including Microsoft applications, accounting/payroll/HRIS systems.
  • Experience Solomon, ADP and/or Ceridian a plus.
  • Extensive experience preparing accurate spreadsheets and reports.
  • Consistent and reliable attention to detail, accuracy and validity.
  • Ability to multi-task in a fast-paced, changing environment.
  • Must work well under pressure of deadlines.
  • Ability to successfully interact and collaborate all team members professionally and supportively.
  • Excellent organizational and time management skills; ability to delegate tasks as required.
  • Thorough understanding of accounting and financial reporting principles and practices.
  • High level of proficiency with computers, Microsoft applications, accounting/payroll/HRIS systems. Experience with Solomon, ADP and/or Ceridian a plus.
  • Extensive experience preparing spreadsheets and reports.
  • Consistent and reliable attention to detail, accuracy and validity.
  • Ability to multi-task in a fast-paced, changing, environment.
  • Must work well under pressure of deadlines.
  • Ability to interact with a diverse spectrum of individuals calmly, professionally, supportively.
  • Excellent organizational and time management skills; ability to delegate tasks efficiently and develop staff to next level.
  • Ability to adhere to highest standards of ethics, integrity, professionalism, and discretion.
  • Ability to execute solid management decisions quickly and efficiently.
  • Ability and willingness to work extended hours (i.e. evenings, weekends, holidays), as frequently required by event or business necessity.
  • Ability to develop and maintain cooperative working relationships with company and business contacts.
Strengthened by our Differences. United to Make a Difference:At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer:Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

Oak View Group