Accounts Payable Specialist & Assistant to CFO 30

• Accounts Payable Management

• Process and verify AP invoices and expenses for all Housing Authority programs.
• Ensure complete records are maintained by posting all transactions in the accounting software.
• Match invoices with purchase orders and receiving documentation.
• Vendor Relations & Records

• Maintain accurate files and reports for each vendor doing business with the Housing Authority.
• Contact vendors via phone, email, or in person to exchange necessary information.
• Input new vendors into the enterprise accounting system and ensure proper coding (vendor number, account code, amounts).
• Payment Processing

• Run trial checks and prepare check runs.
• Print checks, obtain signatures, and distribute/mails checks.
• Follow internal controls and procedures for petty cash and procurement transactions.
• Purchasing & Procurement

• Use the procurement module to generate and track purchase orders.
• Compile and analyze data to verify pricing, discounts, and billing accuracy.
• Research & Reconciliation

• Investigate problem invoices, purchase orders, and receiving issues.
• Reconcile vendor statements and resolve discrepancies in a timely manner.

• Administrative & Support Functions

• File documents including paid invoices, statements, and requisitions.
• Receive and sort incoming mail related to financial transactions.
• Maintain professional communication with contractors, vendors, residents, and internal staff.
• Support the CFO with various projects as needed.
• Other Duties

• Perform other duties as assigned by leadership.

• Qualified candidates must possess:

• Associate's degree or equivalent education from a two-year college or technical school.
• Minimum 2 years' experience:

• Using banking software to access credit card and bank statements.
• Reconciling corporate credit card statements and managing supporting documentation.
• Utilizing office systems and procedures.
• Minimum 3 years' experience directly supporting an executive in a mid-sized organization.
• Minimum 5 years' experience in financial or accounting department support, with emphasis on AP and purchase requisitions.
• Experience using enterprise accounting software systems.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Access).
• Excellent attention to detail, organizational, and communication skills.
• Preferred candidate should possess:

• Two years of college and/or a certification in Accounting, Bookkeeping, Business Management, or Office Administration.
• Experience with Yardi Voyager or Emphasys Elite accounting platforms.
• Certification in Microsoft Office and Adobe software.
• Strong knowledge of business English, arithmetic, and general office procedures.
• Ability to work with individuals from diverse backgrounds.
• Strong analytical and problem-solving skills.

• Paid sick leave, annual leave, birthday leave & federal holidays
• 100% of employee health insurance premiums paid by the agency
• Supplemental health, dental, vision, and life insurance options for employees and family
• Employee Assistance Program
• Hybrid work schedule available

Housing Authority of The City of Austin