Part-Time Administrative Assistant

• Greet visitors, answer incoming calls, and route questions to appropriate departments.
• Manage front desk location’s email inbox, triaging questions and supporting our internal and external customers.
• Schedule meetings and prepare conference rooms accordingly.
• Create and manage all aspects of MLS listings, and manage related documents needed for compliance on behalf of agents.
• Oversee mail and package fulfillment, both incoming and outgoing.
• Confidently and securely open and close office as shift requires, following detailed procedures and instructions.
• Perform administrative duties as needed, such as ordering, maintaining, and restocking of office supplies and inventory.
• Process photos for agents and marketing on both the MLS and in creating brochures.
• Work collaboratively with the Marketing team on signage orders, billing, and data collection to streamline work across offices.
• Work with accounts receivable on issuing receipts for both agents and clients, processing check payments, and facilitating customer satisfaction.

• Real estate knowledge is a plus
• Strong written and verbal communication skills
• Positive attitude and professionalism
• Ability to multi-task & prioritize
• Strong computer skills - including Google platform and Microsoft Office
• Motivated, self-starter who can work independently and as part of a team
• Excellent organizational skills and attention to detail
• Adaptability and flexibility are key factors for someone to succeed in this role
• Desire to grow in your position and accept new responsibilities
• Professional appearance
• Proactive

• High school diploma or equivalent required.
• Previous real estate experience preferred.
• Administrative assistant experience preferred.

Baird & Warner