Contracts Coordinator

Baton Rouge General

  • Baton Rouge, LA
  • Permanent
  • Full-time
  • 15 days ago
Job Description:JOB PURPOSE & MISSIONPerforms general secretarial/clerical duties. Performs diversified and confidential administrative duties requiring broad and comprehensive experience, skill and knowledge of organization policies and practices.Essential Job Functions include, but are not limited to:1. Answers department phone calls, ascertains callers needs, and appropriately provides information or directs the call.
  • Courteously answers the telephone and receives guests.
  • Responds to telephone promptly and acknowledges caller.
  • Assists guest or caller by answering questions or providing information, and determines when referral to other staff is appropriate.
  • Takes accurate messages and repeats key information to ensure accuracy.
  • Respects, at all times, the confidentiality of information.
2. Demonstrates knowledge and ability to file alphabetically, numerically and topically.
  • Material is accurately sorted for filing based upon content, and in accordance with filing system.
  • Files are accurately prepared with appropriate labels.
  • Missing information is always investigated by searching files.
  • Files are purged in accordance with record retention policy
3. Demonstrates knowledge of and ability to word process and format standard office documents.
  • Consistently completes all work processing assignments accurately.
  • Assignments are completed on a timely basis.
  • Always proofreads final copy.
4. Responsible for providing administrative support to in house Attorneys by assisting with case preparation, case calendaring and basic legal documents.
  • Maintains a broad organizational perspective to enhance the internal and external relationships of the office.
  • Demonstrates a high level of tact, discretion, and integrity in handling confidential data.
  • Gathers relevant information and documents and compiles data from a variety of sources.
  • Organizes, establishes and maintains accurate and appropriate recordkeeping systems (both manual and electronic) for correspondence, documents, materials, etc. and ensures security of confidential information.
  • Opens and routes office mail as appropriate; may serve as receptionist for the office, providing information to callers and visitors, and directing them as appropriate.
  • Performs a wide variety of assignments which may be confidential in nature and require research to complete; operates personal computer to compose, edit, revise, tabulate, and print letters, tables, reports, and other materials.
  • Provides research and administrative support for special projects as assigned.
  • Administrative duties such as filing, making copies and faxing.
5. Performs all other duties as assigned.
  • Requests checks for invoices, filing fees, settlement, etc.
  • This position has regular contact with Attorneys, Staff Counsel, internal Directors and outside vendors.
JOB REQUIREMENTSExperienceRequired: NonePreferred: 5 years of secretarial and contracts management experienceEducationRequired: NonePreferred: High School Diploma or GED (5 years of work experience may be substituted)Certifications & LicensureRequired: NoneSpecial Skills or KnowledgeRequired: NoneHIPAA & SAFETY REQUIREMENTSHIPAA - Maintains knowledge of and adherence to all applicable HIPAA regulations appropriate to Job Position including but not limited to: Medical records without limitation both paper and electronic, patient demographics, lab and radiology results, patient information related to surgery or appointment schedules, medical records related to quality data, patient financial information, patient billing 3rd party, patient related complaints, information related to patient location, religious beliefs and/or public health records.SAFETY - Maintains knowledge of and adherence to all applicable safety practices appropriate to Job Position including but not limited to: Incident reporting, handling of wastes, sharps and linen, PPE, exposure control plans, hand washing, environment of care, patient identification, administers/collects medications/blood order, transports/monitors or observes patients with infusion pumps, and monitors clinical alarms.PERFORMANCE CRITERIA & STANDARDSEveryday Excellence Values - Employee demonstrates Everyday Excellence values in the day-to-day performance of their job.
  • Demonstrates courtesy and caring to each other, patients and their families, physicians, and the community.
  • Takes initiative in living our Everyday Excellence values and vital signs.
  • Takes initiative in identifying customer needs before the customer asks.
  • Participates in teamwork willingly and with enthusiasm.
  • Demonstrates respect for the dignity and privacy needs of customers through personal action and attention to the environment of care.
  • Keeps customers informed, answers customer questions and anticipates information needs of customers
Corporate Compliance - Employee demonstrates commitment to the Code of Conduct, Conflict of Interest Guidelines and the GHS Corporate Compliance Guidelines.
  • Practices diligence in fulfilling the regulatory and legal requirements of the position and department.
  • Maintains accurate and reliable patient/organizational records.
  • Maintains professional relationships with appropriate officials; communicates honestly and completely; behaves in a fair and nondiscriminatory manner in all professional contacts.
Personal Achievement - Employee demonstrates initiative in achieving work goals and meeting personal objectives.
  • Uses accepted procedures and practices to complete assignments. Uses creative and proactive solutions to achieve objectives even when workload and demands are high.
  • Adheres to high moral principles of honesty, loyalty, sincerity, and fairness.
  • Upholds the ethical standards of the organization.
Performance Improvement - Employee actively participates in Performance Improvement activities and incorporates quality improvement standards in his/her job performance.
  • Optimizes talents, skills, and abilities in achieving excellence in meeting and exceeding customer expectations.
  • Initiates or redesigns to continuously improve work processes.
  • Contributes ideas and suggestions to improve approaches to work processes.
  • Willingly participates in organization and/or department quality initiatives.
Cost Management - Employee demonstrates effective cost management practices.
  • Effectively manages time and resources.
  • Makes conscious effort to effectively utilize the resources of the organization - material, human, and financial.
  • Consistently looks for and uses resource saving processes.
Patient & Employee Safety - Employee actively participates in and demonstrates effective patient and employee safety practices.
  • Employee effectively communicates, demonstrates, coordinates and emphasizes patient and employee safety.
  • Employee proactively reports errors, potential errors, injuries or potential injuries.
  • Employee demonstrates departmental specific patient and employee safety standards at all times.
  • Employee demonstrates the use of proper safety techniques, equipment and devices and follows safety policies, procedures and plans.

Baton Rouge General