Project Engineer I and II

• Document Control: Organize and maintain project files, including contracts, change orders, and meeting minutes.
• Contract and Subcontract Management: Assist in preparing, distributing, and tracking contracts and purchase orders.
• Permit Coordination: Help secure and track necessary permits, licenses, and registrations required for the project.
• Construction Submittals:
• Receive submittals from subcontractors and suppliers, ensuring all required documentation is complete.
• Distribute submittals to the appropriate design professionals or internal stakeholders for review and approval.
• Track submittal status, maintain an accurate log of submittals, and follow up to ensure timely responses.
• Organize and archive approved submittals and related documents for easy reference.

• Project Calendar: Maintain and update the master project schedule or calendar, alerting the team to upcoming deadlines and milestones.
• Meeting Coordination: Schedule project meetings, prepare agendas, take minutes, and follow up on action items.
• Resource Allocation: Support account managers in coordinating labor, materials, and equipment needs with vendors and subcontractors.

• Team Communication: Serve as a central point of contact for the project team, relaying information and updates as needed.
• Client Interaction: Help respond to client inquiries and requests, escalating issues to senior management or the account manager as appropriate.
• Progress Reporting: Assist in compiling and distributing regular project status reports, summarizing updates, accomplishments, and concerns.

• Invoice Preparation:
• Work with account managers and accounting teams to gather all necessary documentation (timesheets, purchase orders, subcontractor invoices, etc.).
• Prepare draft invoices for clients, ensuring accuracy in billing rates, quantities, and costs.
• Coordinate invoice approvals and submit final invoices within agreed-upon timeline.

• Invoice Processing: Collect and verify invoices from suppliers and subcontractors, ensuring accuracy before forwarding to accounting.
• Expense Monitoring: Track and record project expenditures, flagging any discrepancies or potential overruns to project leadership.
• Change Order Documentation: Help prepare and process change orders, ensuring accurate cost and schedule implications are captured.

• WIP Spreadsheet Preparation
• Gather financial data such as costs incurred, projected costs, and revenue to date from accounting and project management teams.
• Prepare and regularly update the Work-In-Progress (WIP) spreadsheet to reflect ongoing project status, percent complete, and forecasted costs.
• Ensure all formulas and calculations are accurate, providing clear visibility into project health.
• Present WIP reports to project managers, finance, or senior leadership for decision-making and financial planning.
• Keep historical records of WIP spreadsheets for auditing and analysis.

• Backlog Spreadsheet Updating
• Maintain and update the backlog spreadsheet to show upcoming and secured projects along with their start dates, projected revenues, and allocated resources.
• Coordinate with account management team to track newly awarded projects and add them to the backlog.
• Communicate backlog changes to project managers, finance, and other stakeholders to support resource planning and financial forecasting.

• Documentation Support: Aid the account manager and project management team in maintaining records of inspections, testing, and compliance reports.
• Standards and Regulations: Ensure that all documents and project records meet industry standards and regulatory requirements.
• Site Coordination: Coordinate with on-site personnel to ensure that quality procedures and safety protocols are consistently followed.

• Early Warning: Track project risks or issues, escalating concerns to project management for timely resolution.
• Problem-Solving: Proactively identify coordination or logistical challenges and propose solutions to keep projects on track.
• Contingency Planning: Maintain backup plans or alternative approaches for materials, scheduling, or resource allocation.

• Internal Coordination: Work closely with estimators, account managers, field teams, and other departments (e.g., HR, finance) to streamline project workflows.
• External Relationships: Coordinate with vendors, suppliers, and subcontractors for timely deliveries and clear communication.
• Status Updates: Prepare regular updates for stakeholders, including senior management and clients, on project milestones and outcomes.

• Documentation Finalization: Collect and organize final project documents, such as as-built drawings, warranties, and operation manuals.
• Lessons Learned: Participate in project debriefs to capture best practices and improvement opportunities for future projects.
• Closeout Reports: Help compile final project reports and archive necessary documentation for reference.

• Meets all of the Company's core values
• Strong work ethic and ability to self-start
• Organizational Skills: Capable of managing multiple tasks and priorities in a fast-paced environment.
• Communication: Clear and effective verbal and written communication with internal teams, clients, and subcontractors.
• Detail-Oriented: Accuracy in updating schedules, tracking expenditures, and maintaining project records.
• Multitasking: Ability to handle various administrative duties simultaneously while delivering consistent, quality work-product.
• Technical Knowledge: Familiarity with construction terminology, processes, and software/tools (e.g., MS Project, Procore, or similar).
• Problem-Solving: Proactive in identifying potential issues and finding practical solutions.

• Ability to sit for prolonged periods of time.
• Ability to work at a computer for prolonged periods of time.
• Ability to work under pressure and meet deadlines.
• Ability to travel to various office locations, meetings, training and/or conferences as needed or required by employer.
• Ability to communicate via telephone, email, video or in person. Ability to present to small groups.

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