Documentation Specialist

Actalent

  • Ormond Beach, FL
  • $17.00-18.00 per hour
  • Permanent
  • Full-time
  • 6 days ago
Documentation SpecialistJob DescriptionThis individual plays a vital role in performing and assisting in coordinating resource allocation to conduct stability administration activities, ensuring accuracy and compliance against pre-defined standards and specifications. This role is essential for maintaining the integrity of all records in accordance with cGMP requirements and providing effective coordination and support for both external and internal audits.ResponsibilitiesOrganizing and Tracking Samples:
  • Help manage and schedule stability tests (how products hold up over time).
  • Make sure everything is done accurately and on time.
Handling Paperwork and Records:
  • Keep track of documents and make sure they follow strict rules (cGMP).
  • Store and manage records properly so they’re easy to find and audit.
Supporting Audits:
  • Help prepare for inspections from internal teams or outside agencies.
  • Make sure everything is in order and compliant.
Monitoring Product Stability:
  • Track how products perform over time (Real Time Stability).
  • Spot trends or issues using basic data analysis.
Reporting Issues Quickly:
  • If something goes wrong (like a failed test), report it in the system within one business day.
Helping Improve the Lab:
  • Take part in projects to make the lab run better or more efficiently.
Keeping the Workplace Safe:
  • Follow safety rules while making sure the work meets quality standards
Essential Skills
  • Proficiency in laboratory operations.
  • Experience with audit processes.
  • Knowledge of stability testing and document control.
  • Ability to track follow-up activities associated with Real Time Stability.
  • Skill in trending and statistical analysis of stability data.
Additional Skills & Qualifications
  • Experience with resource allocation to conduct stability administration activities.
  • Capability to ensure accuracy and compliance against pre-defined standards and specifications.
Work EnvironmentThe Laboratory Associate will work in a laboratory/office environment. The schedule is Monday to Friday, 8 AM to 5 PMPay and BenefitsThe pay range for this position is $17.00 - $18.00/hr.Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
  • Medical, dental & vision
  • Critical Illness, Accident, and Hospital
  • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
  • Life Insurance (Voluntary Life & AD&D for the employee and dependents)
  • Short and long-term disability
  • Health Spending Account (HSA)
  • Transportation benefits
  • Employee Assistance Program
  • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace TypeThis is a fully onsite position in Ormond Beach,FL.Application DeadlineThis position is anticipated to close on Sep 12, 2025.About ActalentActalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email for other accommodation options.

Actalent