Purchasing Supervisor
Pinal County
- Pinal County, AZ
- $66,920-86,996 per year
- Permanent
- Full-time
Oversee and supervise the County's procurement staff, ensuring that the purchases of goods and services are in compliance with the Pinal County Procurement Code. This includes more complex analysis and greater responsibility in the oversight of purchasing and procurement and related functions within the Office of Budget and Finance. Supervise assigned staff, and assist departments with critical and complex purchasing issues.Example of DutiesWork in this classification requires an individual to be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this description.TYPICAL CLASSIFICATION ESSENTIAL DUTIES:
- Supervise, develop and regularly meet with procurement staff to, plan, prioritize, and assign tasks and projects, train, establish goals, monitor work, and evaluate performance.
- Develop training materials and conduct procurement system training for the Finance department and County staff.
- Supervise and review solicitations and contracts to ensure compliance and identify opportunities for improvement.
- Assist Procurement Officers with negotiations with suppliers on proposals, contracts and contract claims.
- Assist the Purchasing Manager with establishing or updating standard contract clauses for use in contracts, solicitations, and purchase orders.
- Assist in establishing, updating and supervising a contract administration system designed to insure that contractors are performing in accordance with the terms and conditions of their contracts.
- Communicate purchasing policies and procedures to all personnel and interpret said policies and procedures as necessary.
- Prepare and maintain accurate records and documentation on all staff activities.
- Respond to requests for information and resolve them by researching files and records, and coordinating activities with other departments and referring matters requiring policy resolution to Director for resolution.
- Recommend, and implement compliance of policies and procedures within the Procurement division.
- To promote and adhere to the workplace values of accountability, commitment, and teamwork to help enrich lives beyond expectation.
- Maintain absolute confidentiality of work-related issues, customer records and restricted County information.
- Perform other related duties as required.
- Bachelor's degree in Supply Chain Management, Business or Public Administration, or related field.
- Four (4) years of supply chain/purchasing experience.
- Or an equivalent combination of relevant education and/or experience may substitute for the minimum requirements.
- Professional certification as a Certified Procurement Professional (NIGP-CPP) within four (4) years of hire date.
- Knowledge of and experience in critical supply chain management tasks and concepts: negotiation planning, negotiations, contract management, requirements definition, forecasting, total cost analysis, stakeholder influencing, logistics, supplier financial analysis, supplier performance monitoring
- Ability to develop and implement a County-wide procurement strategy and influence departments to participate.
- Skill in developing and utilizing group performance indicators to track and improve efficiency.
- Ability to communicate professionally with people at all levels of County organization as well as with external contacts
- Knowledge of State and Federal laws, statutes, rules, and regulations governing public sector procurement activities.
- Knowledge of Finance Department and County procurement policies, procedures, and regulations.
- Knowledge of principles and practices of public sector purchasing and records management.
- Skill in analyzing procurement issues and developing recommendations for solving problems.
- Skill in interpreting and applying procurement standards and practices, applicable Federal rules and regulations, and County policies and procedures.
- Skill in analyzing and interpreting contracts and technical documents.
- Ability to interpret customer needs and solve difficult customer service issues.
- Ability to assess and prioritize multiple tasks, projects, and demands.
The work is sedentary and requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The work also requires the ability to finger, perform repetitive motion, hear, speak, and demonstrate mental and visual acuity.WORK ENVIRONMENT:
Work is performed in an office environment.REPORTING STRUCTURE:
Supervision Received: Purchasing ManagerSupervision Exercised: Buyer, Procurement OfficerNotice to Applicant:
We appreciate your interest in our employment opportunities. At Pinal County, we value professionalism and treating others with respect. If these values are not demonstrated throughout the application and interview process we reserve the right to remove your candidacy from consideration and may impact your future Pinal County applications.The hiring salary for this position is dependent upon experience, qualifications and position funding; starting salaries above the midpoint require additional approval.This announcement may be closed as soon as a sufficient number of qualified applicants have applied.Pinal County offers some of the best benefits in Arizona! We offer a wide range of employee benefits. You can details about our organizations benefit program or you can review the list below:An Employer that Values Each Employee and Prioritizes a Work Experience that Provides Ample Time for Stress Reduction and Work Life Balance.Paid Vacation And Sick Leave15 Vacation Days Accrued Annually Starting Day OneAfter Three (3) Years of Service 18 Vacation Days Accrued AnnuallyAfter Five (5) Years of Service 20 Vacation Days Accrued AnnuallyTen Paid Holidays + One Paid Floating Holiday to Use as You Wish13 Sick Leave Days Accrued Annually Starting Day OnePaid Sabbaticals Every Five (5) YearsTwo Week Sabbatical After Five Years of Continuous ServiceThree Week Sabbatical After Ten Years of Continuous ServiceFour Week Sabbatical After Fifteen Years of Continuous ServiceFour Week Sabbaticals Every Five Years After Fifteen Years of Continuous ServiceComprehensive Wellness ProgramQuarterly Wellness ChallengesVision Exams and Optometry Events OnsiteVaccination ClinicsOnsite Mammogram and Prostate Screening EventsSkin Cancer Screening Events OnsiteBiometrics and Health Screening Events OnsiteFinancial Health and Retirement Planning Events Onsite & OnlineFitness Resources and Onsite Sessions Like Yoga and Tai ChiRetirement Plans with Generous Employer Contributions - Guaranteed Lifetime Benefit!Variety of Top Tier Affordable Medical Plans - Six Different Medical Plans to Choose FromSome Medical Plans with Zero Employee Premium CostDental and Vision PlansTuition Reimbursement ProgramAlternative Work SchedulesTelehealthQualified Employer for the Public Service Loan Forgiveness Program through the Dept of EducationEmployee Assistance Program with Ongoing Training & Development OptionsCivil Service LeaveVanPool OptionsShort-Term Disability - Employer PaidBasic Life Insurance - Employer PaidFlexible Spending Accounts for Dependent Care and Medical ExpensesSuite of Voluntary Benefits including additional Life, Accident, Critical Illness & Cancer InsurancePlus, work with an amazing team of people who are committed to making Pinal County a great place for its citizens and its employees (Above listed benefits are in effect as of January 7, 2024)