Administrative Assistant
- Miami, FL
- Permanent
- Full-time
- A great work/life balance
- No weekends or evenings – Monday thru Friday
- Paid holidays and paid time off
- Rapidity growing team with opportunities for advancement
- Competitive compensation
- Benefits package
- Greet visitors, clients, and staff with professionalism and warmth.
- Answer and route incoming calls, manage voicemail system.
- Maintain the appearance and function of the reception and shared areas.
- Manage incoming and outgoing mail and package deliveries.
- Monitor and maintain office supplies and kitchen stock; place orders as needed.
- Coordinate with vendors (e.g., janitorial, pest control, office maintenance).
- Ensure the office is clean, organized, and functioning smoothly.
- Assist in booking travel and accommodation for executives or board members as needed.
- Support conference and event coordination, including scheduling and logistics.
- Help with preparation of board materials and other high-priority documentation.
- High school diploma or GED equivalent
- 1+ years of administrative or receptionist experience, ideally in a corporate setting.
- Strong interpersonal and customer service skills; polished phone and email etiquette.
- Proficient in Microsoft Office Suite and Google Workspace.
- Experience with calendaring and travel coordination a plus.
- The ability to multitask and maintain composure under pressure.
- High attention to detail, proactive mindset, and team-first attitude.
- 401(k) retirement plans with employer Safe Harbor Non-Elective Contributions of 3%
- Discretionary profit-sharing contributions of up to 4%
- Health insurance
- Employer contributions to HSAs and HRAs
- Dental insurance
- Vision insurance
- Flexible spending accounts
- Voluntary life insurance
- Voluntary disability insurance
- Accident insurance
- Hospital indemnity insurance
- Critical illness insurance
- Identity theft insurance
- Legal insurance
- Paid time off
- Discounts at local fitness clubs
- Discounts at AT&T