Req #: 184806
Job Location: South Lake Union
Posting Date: 11/19/2020
Closing Info: Open Until Filled
Salary: Salary is commensurate with experience and education
Shift: First Shift
Notes: The University of Washington is following physical distancing directives from state and local governments as part of the collective effort to combat the spread of COVID-19.
“Onsite work” in the interim will vary for units and for specific positions and will be discussed with candidates during the interview process.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years.
The Division of Medical Oncology has an outstanding opportunity for a full-time Data Coordinator. The purpose of this position is to promote the research objectives of UW Gynecologic (GYN) Oncology Research Program in the Division of Medical Oncology. This position works with faculty and staff to facilitate investigator-initiated and pharmaceutical-sponsored clinical trials and research studies. This position is responsible for independently implementing aspects of multiple research projects to test the hypotheses in human subjects and facilitate laboratory correlative work.
The Data Coordinator will work with the research team to collect and abstract clinical data from medical records, research charts, and other source documents. They will work closely with physicians and research staff in providing administrative and technical support for research projects, and may follow complex instructions for processing laboratory samples (including blood, urine, and tissue samples) for tracking, storage, or shipping.
This position is required to use independent judgment, leadership and expert knowledge of the academic clinical trial healthcare operations to effectively facilitate the work flow and promote a collaborative work environment. The position will maintain dynamic communication with the study investigators, research staff, numerous UW, SCCA, and Fred Hutch departments, federal agencies and industry partners.
This position is supervised by and reports to the Clinical Research Program Manager of the GYN Oncology Research Program team.
The mission statement of the University of Washington Medical Center states that the Medical Center serves as a research resource, providing an environment in which clinical research may be conducted. This position is essential to that mission. This position provides significant contributions to research implementation and compliance for clinical trials and research studies for the GYN Oncology Research Program in the Division of Medical Oncology. This individual will be responsible for overseeing the data management and laboratory sample coordination of up to 10 clinical trials, the majority of which provide significant financial support for the Division of Medical Oncology.
This position must be able to work independently under administrative direction on multiple research projects without benefit of written policies or procedures. This position requires daily interaction with team members, and may require interaction with pharmaceutical sponsors, the U.S. Food and Drug Administration, health care personnel, and patients as needed for the successful completion of research projects. Up to 10 projects may be in progress simultaneously, with the expectation of additional projects in the future.
Data Coordination, Abstraction and Analysis
- Work independently and with study team members to obtain, abstract, and code complex clinical information from multiple sources (medical records, research records, etc.) for research subjects. Code and record said information into various study-specific data-capture systems (both electronic and paper-based).
- Work with sponsor representatives and research staff to review data, and resolve data queries with minimal errors.
- With other study team members, make judgments about the relevance of the clinical data to the research for complicated oncology research subjects.
- Responsible for maintaining computer spreadsheets and databases for research studies.
- May work with clinic staff support services and research team members to set up research subject appointments at required intervals.
- May work with study team to draft scheduling request orders to meet study protocol needs.
- May develop study-specific or program data acquisition forms and data capture systems in conjunction with other study staff.
- Request and appropriately distribute/abstract medical records from outside medical facilities.
- Maintain and track laboratory sample supplies, complete requisition forms, and assemble kits for upcoming research subject visits for assigned clinical trials with minimal supervision.
- Track and process research subject blood, urine, and tissue samples following study specific guidelines for storage and/or shipping with minimal supervision.
- Work with the study team and other groups to develop process improvement tools. Assist in the assessment and design of tracking tools to develop standard data practices.
- Assist Investigators and study team with preparation and analysis of study data for publication and grant preparation.
- Collate and maintain clinical information from multiple sources into research charts, study binders, etc.
- Track and maintain research subject schedules based on complex protocol-specific requirements.
- Assist with retrieval and return of oral investigational agents to IDS pharmacy.
- May assist Research Coordinators and fiscal staff in ensuring proper billing of research charges.
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position,
- Bachelor's Degree in Life Sciences or related field plus 1 year of related experience
- Demonstrated understanding of medical terminology.
- Familiarity with ORCA/Epic systems.
- Strong computer skills and competency with Microsoft Office software.
- Strong attention to detail and ability to multi-task, organize and prioritize multiple projects.
- Familiarity with clinical research. Excellent written and verbal communication skills.
- Demonstrated ability to work independently, under supervision, and be a team player.
- Should be highly motivated and flexible, with the ability to adjust to rapidly changing priorities and new projects.
- Maintain positive vision, sense of humor, and professional demeanor under potentially stressful situations.
- Adequate computer/internet skills to allow for remote work.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
- Familiarity with and knowledge of gynecologic oncology practice and terminology.
- Knowledge of University of Washington/Fred Hutch/Seattle Cancer Care Alliance processes.
- Experience with data entry and databases.
- The ability to multi-task and be flexible while maintaining a professional demeanor is crucial as priorities change throughout each day.
- May have to respond to multiple requests for information (e-mail, voicemail, fax, verbal), determining priorities.
- There may be meetings or appointments over which an individual has no control that require a flexible schedule in order to accommodate, such as patient coordination needs, study sponsor deadlines, research program needs, grant deadlines, and faculty needs.
- This position is located in a clinical and research environment that is located at the Seattle Cancer Care Alliance on the Fred Hutch campus.
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under .
Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
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To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or
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