Job Posting Title Records Management SpecialistAgency 807 HEALTH CARE AUTHORITYSupervisory Organization System Integration and Support ServicesJob Posting End Date (Continuous if Blank) September 11, 2025Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.Estimated Appointment End Date (Continuous if Blank)Full/Part-Time Full timeJob Type RegularCompensation $68,049.00Job DescriptionAgency/Division InformationThe Oklahoma Health Care Authority (OHCA) works to ensure Oklahomans have access to better health and better care. The agency’s core values include passion for purpose, trust and transparency, empowerment and accountability, best in class and outcome-driven, and servant leadership. As part of the interview process, candidates may be required to attend an in-person interview at our Oklahoma City office.Position PurposeThe Records Management Specialist is responsible for leading the development, implementation, and support of business solutions within the Oklahoma Health Care Authority (OHCA). This role focuses on optimizing information management and content delivery processes through strategic use of document management repositories and other digital platforms. The Specialist supports electronic records management, eDiscovery/legal holds, case management, and open records requests to ensure compliance with state technology standards. In addition, the position may be accountable for evaluating emerging risks, managing documentation, and maintaining operational support for key technologies.Principle Activities May Include:Provide 3rd-party application implementation, administration, and support.Analyze and support electronic records storage and retention policies.Support the standardized process for evaluating, recommending, and procuring business solutions.Support the adoption of and compliance with state-standard technology solutions.Support business solution implementation and operational support.Support MMIS technology strategy and solutions.Identify and evaluate system and business needs.Develop and maintain documentation of support operations.Support quality assurance analysis and governance standards for agency business solutions.Other duties as assigned.Knowledge, Skills, Abilities and CompetenciesThe Records Management Specialist role requires knowledge of agency policies, expertise in document management solutions, and strong analytical skills to manage records, support business solutions, and ensure compliance with state standards. It demands leadership abilities to collaborate with teams and collaborate across divisions, coupled with strategic thinking to align technology solutions with organizational goals. Advanced skills in Microsoft 365 suite. The Korn Ferry competencies that best fit this position include Tech Savvy for navigating and optimizing technology solutions and Manages Complexity to evaluate and address the intricate needs of the agency’s information management systems.**To be considered for this position your application must include a resume/CV with complete work and education history.**Education and/or Experience:Bachelor's degree and 4 years of professional experience. ORAn equivalent combination of education and experience, substituting one year of professional experience for each year of the required education.Preference may be given to candidates with:Certifications in any of the following areas: Certified Records Manager (CRM) or Certified Information Professional (CIP), Project Management Professional (PMP), Certified Information Systems Security Professional (CISSP) or Certified Information Security Manager (CISM), ITIL CertificationExperience with the technologies or applications include Open Text ECM, Documentum, App Extender, Iron Mountain, SharePointMicrosoft Certified: Azure Administrator Associate or Microsoft Certified: Microsoft 365 Certified: Enterprise Administrator ExpertPhysical Demands:Must be able to remain sitting for prolonged periods at a desk and working on a computer.Must be able to move or lift up to 15 pounds at various times.Work EnvironmentThe office work environment includes regular exposure to general office equipment such as computer equipment, phones, and copy machines.Why You’ll Love Working HereAt the Oklahoma Health Care Authority (OHCA), we’re proud to create a workplace where employees thrive. Named a Top Workplace in Oklahoma for five consecutive years, this achievement reflects the dedication and collaborative spirit of our incredible team. Here's what we offer to support employees and their family:Generous state-paid benefit allowance to offset insurance premiums.A wide selection of top-tier health insurance plans.Optional flexible spending accounts for health care or dependent care expenses.Employee Assistance Program (EAP) offering confidential support.Wellness benefits, including an on-site gym and fitness center discounts.11 paid holidays annually.15 vacation days and 15 sick days in your first year.Retirement Savings Plan with substantial employer contributions.Longevity Bonus to reward years of service.Public Service Loan Forgiveness eligibility and reimbursement for educational expenses.Professional development training opportunities, including CEU support.Accommodation Statement:The Oklahoma Health Care Authority complies with applicable State and Federal civil rights laws and does not discriminate. All qualified applicants will receive consideration for employment without regard to race, color, sex, religion, disability, age, national origin, or genetic information. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Civil Rights Coordinator at 405-522-7335.Notice to applicants:Please add to the address book or “safe-senders” list in your email. All correspondence will come from this address. Be sure to check your junk folder. If you have questions about the status of your application, you can contact the HR team at 405-522-7093.Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.Current State of Oklahoma employees must apply for open positions internally through Workday .Equal Opportunity EmploymentThe State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.Current active State of Oklahoma employees must apply for open positions internally through the Workday .
