Administrative Support Coordinator for Senior Leadership

Families and Youth Inc

  • Las Cruces, NM
  • $42,000-50,820 per year
  • Permanent
  • Full-time
  • 11 days ago
  • Apply easily
Administrative Support Coordinator for Senior LeadershipFamilies & Youth Innovations Plus (FYI+)Position: Full-TimeSalary: $42,000 - $50,820 annually (3 levels based on experience and education)FLSA Status: Salaried/ExemptDepartment: AdministrationJob SummaryThe Administrative Support Coordinator provides comprehensive administrative coordination and support to FYI+'s senior leadership team, which consists of the Senior Director of Strategy, Senior Director of Quality & Operations, Senior Director of Programs and Services, and Grants and Contracts Associate. This role combines traditional executive support functions with specialized responsibilities including contract deliverables coordination, training administration, and cross-departmental project support. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while supporting FYI+'s mission-driven work in behavioral health and community services across all organizational functions.What You'll Do:Executive & Leadership Support
  • Manage complex calendars and meetings for three Senior Directors, ensuring alignment with strategic priorities.
  • Coordinate logistics, materials, and technology for cross-functional leadership meetings.
  • Document and track meeting minutes and follow-ups across departments.
  • Support internal communications and travel arrangements for senior leadership.
Financial & Administrative Operations
  • Process requisitions, reimbursements, and COS forms; manage travel and expense tracking.
  • Coordinate billing documentation and support budget tracking across departments.
  • Assist with vendor and contractor administration for leadership initiatives.
Contract & Project Support
  • Track and submit contract deliverables; support grant-funded and quality improvement projects.
  • Maintain organized documentation systems and ensure compliance reporting.
  • Manage databases for contracts, projects, and quality metrics.
Training & Educational Program Administration
  • Administer Google Classroom courses and assessments for training initiatives.
  • Coordinate training logistics, materials, and participant tracking.
  • Provide tech support for educational platforms and maintain evaluation records.
Specialized Program Coordination
  • Support hospital intern rotations and data entry for project management systems.
  • Facilitate cross-departmental coordination and event logistics.
Quality & Strategic Initiative Support
  • Assist with quality documentation, accreditation, and compliance processes.
  • Provide administrative support for strategic planning and performance monitoring.
What You Need:
  • Associate's degree or equivalent experience in administrative support, business administration, or related field
  • 3+ years experience in executive administrative support or similar coordination role, preferably supporting multiple executives
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace applications
  • Experience with Google Classroom or similar learning management systems preferred
  • Excellent written and verbal communication skills with strong attention to detail
  • Demonstrated ability to manage multiple priorities and deadlines in fast-paced environment while supporting multiple leaders
Compensation & Benefits:
  • Competitive salary commensurate with experience, comprehensive benefits package, professional development opportunities.
  • Benefits Compensation include health, dental, life insurance, short term and long term disability, supplement plans
  • 403(b), PTO, and 14 paid holidays

Families and Youth Inc