Accounts Payable Specialist

• Review, verify, and process invoices for materials, services, subcontractors, and equipment rentals.
• Match purchase orders, delivery tickets, and contracts to vendor invoices.
• Ensure proper cost coding of expenses to jobs, cost codes, and general ledger accounts.
• Track and process subcontractor payments in accordance with contract terms and retention requirements.
• Collect and manage lien waivers, certificates of insurance (COIs), and W-9s from vendors and subcontractors.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Maintain accurate records of accounts payable transactions and assist in month-end close processes.
• Coordinate with project managers, superintendents, and vendors to resolve invoice and payment issues.
• Ensure compliance with company policies, procedures, and state/federal regulations related to construction finance.
• Prepare weekly check runs and electronic payments (ACH, wire transfers).
• Assist with audits by providing required documentation and reports.

• Required:

• 3+ years of accounts payable experience, with at least 1-2 years in the construction industry.
• Familiarity with construction contracts, AIA billing, lien releases, and retainage.
• Proficiency in accounting software such as QuickBooks, Sage 300 (Timberline), Viewpoint, Procore, or similar ERP systems.
• Strong attention to detail and organizational skills.
• Working knowledge of Microsoft Excel and other Office applications.
• Excellent communication and vendor management skills.
• Preferred:

• Associate or Bachelor s degree in Accounting, Finance, or related field.
• Experience with union/non-union labor and certified payroll support.
• Knowledge of prevailing wage laws and construction compliance requirements.

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