Executive Assistant (Paralegal Experience Preferred)

J.S. Held

  • Los Angeles, CA
  • $70,000-80,000 per year
  • Permanent
  • Full-time
  • 9 days ago
  • Apply easily
Company DescriptionAre you looking to join an organization that is growing and dynamic? What about a high-energy, collaborative environment that rewards hard work?J.S. Held is a global consulting firm that combines technical, scientific, financial, and strategic expertise to advise clients seeking to realize value and mitigate risk. Our professionals serve as trusted advisors to organizations facing high stakes matters demanding urgent attention, staunch integrity, proven experience, clear-cut analysis, and an understanding of both tangible and intangible assets.The firm provides a comprehensive suite of services, products, and data that enable clients to navigate complex, contentious, and often catastrophic situations.Job DescriptionJob Responsibilities:
  • Reception/answering calls, taking messages and transferring phone calls.
  • Calendaring and client communication
  • New case intake and issuance of engagement letters
  • Coordinating with billing to ensure timely invoices are sent to clients
  • Handles requests and performs administrative support to small teams and/or leadership.
  • Prepare and submit expense reports.
  • Data entry – updating the current database.
  • Schedule and arrange meetings, case dates
  • Support special projects.
  • Assist with any other tasks assigned by Office Coordinator and the executives.
QualificationsRequired Qualifications:
  • Previous experience in office administration or other related fields; preferably supporting senior management in large organizations
  • Ability to prioritize and multitask
  • Excellent written and verbal communication skills
  • Strong attention to detail
  • Strong organizational skills
  • Microsoft Office required. Must be Excel, Word, and PowerPoint proficient and have the ability to embrace new technology.
  • Demonstrate job stability.
Preferred Qualifications:
  • Paralegal experience preferred.
Physical and Mental Job Qualifications:
  • Must be able to commute and work in person 2 days week on a hybrid schedule in our Los Angeles, CA office.
Additional InformationSome of the Benefits We Have IncludeJ.S. Held understands all our employees are people and sometimes life needs flexibility. We work to always provide an environment that best supports and suits our team’s needs.
  • Our flexible work environment allows employees to work remotely, when needed
  • Generous PTO Policy
  • Medical, Dental, and Vision Insurance
  • 401k Match
A reasonable estimate of the salary range for this role is $70,000 - $80,000. Any offered salary range is based on a wide array of factors including but not limited to skillset, experience, training, location, scope of role, management responsibility, etc.Other DutiesPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.By submitting your application, you acknowledge that you have read the and hereby freely and unambiguously give informed consent to the collection, processing, use, and storage of your personal information as required and described therein. California residents can click to learn more about the personal information we collect and to learn about additional privacy rights that may be available.Please explore what we’re all about atEEO and Job AccommodationsWe embrace diversity and our commitment to building a team and environment that fosters professional and personal enrichment is unwavering. We are greater when we are equal!J.S. Held is an equal opportunity employer that is committed to hiring a diverse workforce. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.If you are an individual with a disability and would like to request for a reasonable accommodation, please email and include “Applicant Accommodation” within the subject line with your request and contact information.#LI-P1

J.S. Held