Property Control Inventory Liaison
- Des Plaines, IL
- Temporary
- Full-time
Closing Date: 09/09/2025
Agency: Department of Human Services
Class Title: EXECUTIVE I - 13851
Skill Option: None
Bilingual Option:
Salary: Anticipated Salary $5,928-$8,493/month ($71,136-$101,916/year)
Job Type: Salaried
Category: Full Time
County: Cook
Number of Vacancies: 2
Bargaining Unit Code: RC062 Technical Employees, AFSCME
Merit Comp Code:This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the employee career portal.Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.Why Work for Illinois?Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.Position OverviewUnder general direction of the Property/Inventory Control Supervisor, Office of Business Services, administers and coordinates statewide inventory functions for the Department of Human Services (DHS). Coordinates inventory control operations within the Mental Health Centers and Developmental Centers to maintain compliance with the provision of the State Property Control Act. Travels to conduct the physical inventory as mandated by a combination or individual certifications or reconciliations provided by the facilities.Essential Functions
- Serves as Property Control Inventory Liaison.
- Assists facilities in coordinating the tracking of equipment within the Enterprise Resource Planning/Systems, Application and Products (ERP/SAP) Inventory system, such as property transfers, addition of items, deletion of items, adjustments to purchase price, inventory tag numbers, location codes, etc., and ensures that inventory system reflect changes accurately.
- Coordinates the update of inventory changes in the ERP/SAP inventory system, entering updates based on completed/signed transfer, addition, deletion documentation.
- Acts as Property Control liaison with facilities on inventory certification issues, coordinates with Property Control Manager to ensure accurate information and/or documentation is provided to the facility.
- Assists with Property Control physical inventory of locations, as determined by DHS Property Control Manager.
- Works with DHS Property Control Supervisor and Property Control Training Coordinator to ensure parties at the facilities, are responsible for property functions and receive training on DHS rules and procedures for Property Management periodically, or upon change in personnel.
- Performs other duties as required or assigned which are reasonably within the scope of duties of position.
- Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with coursework in business or public administration.
- Requires one (1) year of responsible administrative experience in a public or business organization, or completion of an agency approved professional management training program.
- One (1) year of professional experience completing physical inventories for a public or private organization.
- One (1) year of professional experience completing the inventory certification process.
- One (1) year of professional experience completing requests for additions, transfers and retirements of fixed assets for a public or private organization.
- One (1) year of professional experience utilizing database and spreadsheet software such as Access, Excel, etc., to create specific transaction reports, as well as tracking/updating in a system such as ERP/SAP inventory system.
- One (1) year of professional experience communicating effectively both orally and in writing.
- One (1) year of professional experience analyzing administrative problems and adopting an effective course of action.
- Requires physical ability to bend, stoop and kneel.
- Requires the ability to lift and carry up to 50 lbs. independently.
- Requires ability to travel in the performance of duties, with overnight stays as appropriate.
- A Pension Program
- Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
- 3 Paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over from year to year)
- 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
- Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
- 13 Paid Holidays annually, 14 on even numbered years
- Flexible Work Schedules (when available dependent upon position)
- 12 Weeks Paid Parental Leave
- Deferred Compensation Program - A supplemental retirement plan
- Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
- Federal Public Service Loan Forgiveness Program eligibility
- GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
- 5% Salary Differential for Bilingual Positions
- Commuter Savings Program (Chicago only)
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