Job Description:Jefferson is seeking Business Operations Analyst II to support the Defense Counterintelligence and Security Agency (DCSA).This role will be Onsite, in Quantico, VA. Standard work schedule is Monday–Friday, 8:00 a.m.–5:00 p.m. EST, excluding federal holidays. Remote work is not authorized.The annual salary range is negotiable. Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.At Jefferson, we are not just building a team; we are cultivating a community of exceptional individuals driven by a shared passion for innovation and excellence. Joining the Jefferson team means stepping into an environment that values collaboration, encourages creative thinking, and celebrates individual strengths. Here, you’ll find a vibrant culture that fosters sharing and connectedness where careers are nurtured, exciting and meaningful work is encouraged, and continuous learning from the smartest people in the industry.Our commitment to unlocking your potential goes beyond conventional career paths, offering a dynamic and supportive space where your ideas are not just heard but valued. Join us at Jefferson, where your career becomes a journey of continuous advancement, and your talents find the platform they deserve.Responsibilities:Provide high-level business operations, management, and program support to the National Access Elsewhere Security Oversight Center (NAESOC) Director and Industrial Security Chief of Staff. Responsibilities may include:Investigative management and program support:Assist in ensuring timely initiation, tracking, and completion of all investigative duties, such as, analytical and portfolio support.Training Support:Track and send notifications for quarterly and annual training.Coordinate training events.Collect and collate data for establishment and maintenance of training programs for personnel.Metrics:Track Directorate quarterly metrics.Track action metrics for IS Assistant Director and Deputy Directors’ visibility.Financial databases:Assist in preparing budget reports and annual budget projections pertaining to office supplies, training, travel, postage, and equipment.Safety Inspections:Prepare documentation, plans and assists with Safety Inspections and Self Inspections for assigned DCSA locations, when required.Records and File Management:Provide maintenance and accurate data gathering and data entry.Create new electronic or hard copy files, preparing records for transfer or destruction, and following approved file plans in accordance with DCSA Policy.Maintain/update the Org chart.Assist with updating the internal SharePoint site.Maintain/update distro lists for outlook.Employee in-and-out processing:Assist the Hiring Manager / Supervisor / Leadership / Regional Staff with in- and- out processing of civilian employees, including for: travel cards, access lists, process building badges and credentials, Identification cards, maintaining working rosters, copier programs, equipment/asset issuance, vehicle assignments, training programs, and non- governmental hiring & employee retirement actions.Office operational policies and procedures:Research, implement, explain, and articulate DoD, DCSA internal office operational policies, procedures, and requirements.Support to the Industrial Security Senior Leadership:Provide business operations support to IS Assistant Director, Deputy Directors, and Division Chiefs, including coordination of calendar and schedules, coordinating and booking travel, preparation, formation, and/or finalization of official correspondence, and sensitive or classified reports, as required.Functions as the POC, or designee, for the Directorate Headquarters (as required).Time and attendance reporting:Assists in the preparation of time and attendance reports.Responds to routine and non- technical requests for reports, forms, and status of actions.Travel arrangement processing:Assist division/directorate level management in making and processing travel arrangements; processing travel expense report forms, checking requests and checking the status of issues, as required.Prepare reservations, receive approvals, generate travel vouchers, and manage reimbursements.Internal and external office duties:Maintain data (pertinent, critical, controlled unclassified information (CUI), or classified information) contained in DCSA internal databases.Track suspense actions and manage workload, facility assignments, and customer requests.Provide assistance to the IS Assistant Director, Deputy Directors, Division Chiefs and their staff in determining active, near overdue or overdue actions for each directorate/division.Provide advice on effective management of workload and assignments.Document creation and review:Create a wide variety of documents such as, reports, spreadsheets, presentations, quarterly newsletters, program brochures, outgoing letters, memorandums, and other interoffice/ interagency communications, corporate correspondence, and the receipt and dispatch of classified and unclassified material.Review incoming documents/taskers for appropriate action.Aid the IS Assistant Director, Deputy Directors, Division Chiefs and their staff with staffing packages, documents, and reminders of deadlines.Proofread documentation, correcting format, grammar and spelling errors.Office Operations:Serve as the POC, or designee, for conference room reservation requests and conference room-related questions within assigned the Directorate/Division.Assist in preparing read-a heads including preparations of materials; provide logistical assistance related to organizing meetings.Assist in issuing building badges; manage and controls Identification badges and keys.Maintain office supplies inventory and order supplies as required.Preparate packages (classified and unclassified) for mailing; distribute mail; coordinate with commercial carriers for pickup and delivery of mail, packages and light cargo.Required Qualifications:Bachelor’s degree or equivalent (at a minimum) and two years of relevant experience. (Substitution of a bachelor’s degree is allowable with at least eight years of related work experience.)Active Secret clearance.Demonstrated expertise in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with SharePoint and task tracking systems.Superior oral and written communication skills, with the ability to prepare high-quality reports, presentations, and correspondence.Proven ability to work independently in a high-paced, classified environment while managing multiple competing priorities.Preferred Qualifications:Prior experience supporting senior executives in a DoD or federal security environment.Familiarity with DCSA processes, industrial security programs, and investigative support requirements.Benefit Overview:Health Benefits; Medical, Dental, VisionRetirement Plan MatchCompetitive Annual Leave PackageEducation ReimbursementBasic and Voluntary Life InsuranceDisability InsuranceCafeteria PlanEmployee Assistance Program (EAP)Domestic and Global Health InsuranceFloating HolidaysWellness ProgramAbout Us:Jefferson Solutions Group is proud to be an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to veteran status, disability status, or any other characteristic protected by federal, state or local laws.Jefferson Solutions Group is committed to providing opportunity for all qualified individuals. As part of this commitment, Jefferson will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact the Human Resources Department at (202) 626-8550 via email:
