Senior Administrative Assistant

• Executive Support: Partner closely with Clinical leadership to manage calendars, coordinate complex meetings, and keep priorities and deliverables on track.
• Communication & Coordination: Serve as a liaison with internal stakeholders and external partners (e.g., investigators, site staff, vendors), ensuring clear, timely communication.
• Travel Management: Plan and book domestic and international travel for Clinical team members and key external stakeholders. Manage itineraries, logistics, and last-minute changes with ease.
• Event Planning: Organize and execute offsite events such as investigator meetings, trainings, and team dinners—handling all details from venue booking to material prep.
• Expense & Administrative Support: Process expense reports, reimbursements, and other administrative tasks with accuracy and timeliness.
• Trial Support: Assist with administrative tasks related to clinical trials, including document tracking, file organization, and presentation preparation.
• Process Improvement: Anticipate needs, identify inefficiencies, and recommend solutions to streamline operations and reduce administrative burdens.
• Team Representation: Act as a reliable point of contact—representing the Clinical team with professionalism and care in every interaction.

• Minimum 5 years of administrative experience, with at least 2 years supporting senior leaders; experience in life sciences, healthcare, or a high-growth, fast-paced environment strongly preferred.
• Demonstrated ability to manage complex schedules, prioritize competing demands, and maintain attention to detail.
• Exceptional written and verbal communication skills.
• Discreet and trustworthy with confidential information.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration platforms (Teams, Zoom, etc.).
• Experience coordinating multi-leg, international travel and logistics.
• Proven success planning events across time zones and unfamiliar locations.

• Strong sense of urgency and ownership; you anticipate needs and take initiative.
• Professional and confident in representing leadership externally.
• Detail-oriented yet capable of balancing competing priorities and deadlines.
• Self-motivated problem-solver who follows through and gets things done.
• Collaborative team player who also excels independently.
• Energized by supporting others and making a meaningful impact.

Cypress HCM