Sr. Manager, Global Meetings Management
BioMarin
- San Rafael, CA
- Permanent
- Full-time
- Single point of accountability for Global Meeting Management
- Execute a strategic plan for global meetings and events, aligning with the company's objectives and goals.
- Collaborate with the Travel and Expense colleagues to optimize solutions.
- Design, develop and execute strategies that enable a world class meetings management function within GSP
- Design, develop and execute process, data and technology strategies to support business needs
- Develop a comprehensive set of procurement dashboards/ reports to measure performance of outsourced provider
- Represent Meetings Management and GSP in a leadership capacity across all levels of the company
- Act as the subject matter expect on evolving meetings practices, government regulations and standards that may be rapidly changing internally and externally
- Promote customer centric mindset and enable capabilities to drive that mindset
- Provide excellent leadership and be a strong partner for the GSP organization
- Collaborate extensively with internal departments to ensure understanding and compliance
- Communicate with external partners to align event objectives and ensure successful execution
- Foster relationships external relationships through industry benchmarking
- Establish and implement governance structure
- Manage continuous improvement initiatives
- Responsible for driving end user compliance
- Responsible for developing excellent data and reporting capabilities
- Establish overall, aligned annual goals and targets for Meetings Management
- Establish objectives and measurable key performance indicators (KPIs)
- Risk Mangement:
- Work with the internal Global Security team to Identify potential risks and develop contingency plans to mitigate them.
- Stay current with changing regulations and ensure compliance with industry-specific
- Global Hotel RFP/Sourcing
- Customize RFP questions and collaborate with stakeholders
- Run reports, audit rates with TMC and Concur and centralize data to track spend
- Event Management
- Optimize the Event Tool new release and Supplier SLA's and KPIs.
- Implement Global Meeting Sourcing and Event Tools
- Manage compliance and communication of Meeting Policy
- Demonstrated knowledge of meeting management processes
- Bachelor's degree in a relevant field, such as event management
- Extensive experience in event planning and management.
- Exceptional leadership and team management skills.
- Strong negotiation abilities
- Flexibility to travel globally, as required.
- Knowledge of digital marketing and data analytics is advantageous.
- Motivated, high-energy, curious, self-starter and strong business mindset
- Results-driven mindset and capabilities
- Excellent communicator and interpersonal skills with comfort working cross-functionally to gather information and resolve conflicts.
- Ability to develop and maintain relationships with leaders across the Global Sourcing and Procurement organization and stakeholders across BioMarin Pharmaceutical Inc.
- Experience with Concur is a significant benefit.
- Experience with industry standard meeting management tools is a significant benefit.
- Bachelor's Degree in Business, Meeting Management/ Hospitality, Supply Chain Management or related field.
- MBA or post-graduate qualifications in a related field would be an advantage.
- Procurement, Managed Services Implementation, Supply Chain. Extensive experience in procurement and supply chain management in a global capacity, preferably within the pharmaceutical sector.
- 7+ years of operational Meeting Management experience
- Strong knowledge of finance (cost benchmark, financial audit with key suppliers) and legal matters (contracting)
- Clear understanding of business value, business priorities, and potential implementation risks
- Significant experience working in a matrix (global/ regional) business environment
- Strong networking skills and a proven ability to build productive and collaborative relationships with stakeholders and business partners.
- Ability to prioritize multiple tasks across multiple projects using project management skills
- Strong analytical, written, and verbal communications, and influencing skills
- Ability to work in high pressure environment, often under tight deadlines
- Periodic travel will be required
- 2x onsite weekly. Additional onsite activity may be needed according to business needs