Administrative / Office Assistant
Danieli Corporation
- Cranberry, PA
- Permanent
- Full-time
- Arranges and manages the travel for the Danieli staff, which includes booking hotel, transportation, and flights in a timely manner.
- Handles inventory and ordering of snacks, kitchen items and other incidentals necessary for the office operations.
- Support the accounting department with registering expense reports/bills and processing payments.
- Assist CFO with reporting requirements.
- Prepares office mailings.
- Support with fleet vehicles.
- Coordinates schedules for office conference rooms.
- Creates and reports or presentations as requested.
- Maintains at all times, confidentiality of all sensitive or proprietary information.
- Keeps reception and common areas clean and organized.
- Seeks advice and guidance on non-routine or problem areas from others.
- Responsible for handling incoming and outgoing packages and mail.
- Responsible for preparing business cards and stationary for print.
- Greet Visitors and guests to Danieli. Offer fresh coffee/water.
- Accept and sign for incoming deliveries. Track on incoming deliveries.
- Associate degree in related field, or equivalent combination of education and experience
- At least five years of experience in area of responsibility with at least two of those years supporting a senior management role, and successful demonstration of key responsibilities and knowledge as presented above.
- Advanced computer skills; proficient in MS Office including proven ability to develop and manipulate spreadsheets in Excel.
- Solid numerical skills.
- Ability to gather, analyze and process information effectively.
- Excellent customer service skills.
- Ability to work in a team-oriented environment, self-starter, energetic.
- Ability to work independently in a time sensitive environment.
- Must be detail-oriented and thorough.
- Ability to communicate clearly, timely and accurately.
- Ability to develop and maintain cooperative working relationships.
- Ability to organize workload, adapt quickly to change and deliver under the pressure of deadlines.