Sr. Administrative Assistant to Sr. VP and Team at Investment Firm in Midtown
BCL Search
- New York City, NY
- $80,000-90,000 per year
- Permanent
- Full-time
- Performs a range of operational support activities for the company including compiling reports, furnishing information to internal and external parties
- Provides administrative support functions including:
Calendar management and updating Outlook Contacts
Conference call scheduling in all time zones; setting up WebEx, video conferencing capabilities
Phone call screening
Expense report processing
Arrange courier service * Coordinates travel via Concur; itinerary preparation
- Retrieves and organizes reports with trading data to submit daily, weekly, or monthly with high attention to detail
- Expeditiously processes trade confirmations, obtaining appropriate approvals and organizing related information to assist the traders
- Organize and file all paperwork related to corporate deals; file electronically
- Basic administrative functions such as using office machines to print, scan, fax and mail packages
- Coordinate bill payment with Accounting department for outside engineering/consulting services
- May on occasion, cover other areas based on office needs and assist executives with personal items
- Requirement of five or more years of experience in an administrative services role in Finance/ Investments and a
- bachelor’s degree
- Independent, highly organized individual. Must be extremely reliable and have a positive attitude
- Conserves executives’ time by being proactive, solution-oriented and a confident communicator
- Flexible and willing to adapt to dynamic office environment
- Resourceful and creative in completing certain tasks without much direction or instructions
- Willing to take on new responsibilities and can be held accountable for the completion of all assignments
- Ability to follow-up with all parties involved to make sure projects are completed correctly and on time
- Able to work well under pressure and maintain professionalism under all circumstances; must have excellent interpersonal skills
- Possesses the desire to excel; is self-motivated
- Team player; communicates effectively with other internal groups in obtaining tools needed to provide support
- to team
- Must be well versed in Microsoft Outlook, Excel and have very strong internet research skills
$80-$90K (DOE) + Paid OT + FULLY paid Benefits from day 1 + Discretionary Bonus + 401K/contribution + Great PTOHOURS
8:30/9am-5:30/6pm (DOE) + flexibility as needed#IND1